PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.
Citizens may watch the Board meeting live-streamed at: https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live Citizens may submit written comments related to the April 16th Regular Meeting agenda by no later than 5 p.m. on Monday, April 15th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email. |
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REGULAR MEETING - TUESDAY, APRIL 16, 2024 - 10:00 A.M.
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| 1. | CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION | |||||||||||
| 2. | REGULAR AGENDA ITEMS: | |||||||||||
| A. | (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Library Board of Directors) Information/Discussion/Action to approve the renewal and acceptance of Grantee Agreement No. GRA-RC004-24-1209-01-Y2 between the Gila Regional Partnership Council, Arizona Early Childhood Development and Health Board (First Things First), and the Gila County Library District in the amount of $60,000 for fiscal year July 1, 2024, through June 30, 2025. (Elaine Votruba) (Motion to adjourn as the Gila County Library Board of Directors and reconvene as the Gila County Board of Supervisors) | Approved | ||||||||||
| B. | Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 030724 - Purchase of AR-15 Rifles for the Sheriff’s Office. (Sarah White) | Authorized | ||||||||||
| C. | Information/Discussion/Action to approve an Agreement Regarding Local Border Support between the Arizona Department of Public Safety and Gila County Sheriff's Office in the amount of $502,326, which will include salary and employee-related expenses for one K-9 Sergeant and two deputies at a cost of $271,882, and funding for three up fitted and K-9 equipped Chevrolet Tahoe vehicles at a cost of $230,444 that will be disbursed for a performance period of July 1, 2023 through June 30, 2025. (Sarah White) | Approved | ||||||||||
| D. | Information/Discussion/Action to ratify the Sheriff's Office electronic submission of four FFY 2025 Grant Applications to the Governor's Office of Highway Safety for law enforcement projects - 1) $25,000 of which $20,109 is for personnel and $4,891 is for ERE (employed-related expenses), 2) $241,545 to purchase two unmarked vehicles, 3) $10,459 for LIDAR units and, 4) $31,028 for Intoxilyzer 9000 units to be used for speed and DUI enforcement; adopt Resolution No. 24-04-03; and authorize the Chairman's signature on the Certification form, all of which are components of the Grant Applications. (Dennis Newman) | Approved | ||||||||||
| E. | Information/Discussion/Action to authorize the Sheriff's Office development and submittal of a grant application for FY 2025 9-1-1 Program funding in the amount of $141,732 to support Gila 9-1-1 Network infrastructure and services for the Payson Police Department and Gila County Sheriff's Office, and include defined project requests that may also be approved in the award for the performance period of July 1, 2024, through June 30, 2025. (Debra Williams) | Authorized | ||||||||||
| F. | Information/Discussion/Action to approve Funding Agreement No. 120-24 between the Arizona Department of Housing (ADOH) and Gila County Public Health and Community Services Department to receive $150,107 of ADOH Community Development Block Grant Regional Account funds for the period of February 1, 2024, through September 15, 2025, for housing rehabilitation. (Paula Horn) | Approved | ||||||||||
| G. | Information/Discussion/Action to approve Amendment No. 2 to Funding Agreement No. 203-24 between the Arizona Department of Housing and Gila County Public Health and Community Services Department, Housing Services' Weatherization Program to use Low-Income Home Energy Assistance Program funding and increase the amount of the contract by $349,648.68 for a total contract amount of $776,079.68 for the period of July 1, 2023, through June 30, 2024. (Stella Gore) | Approved | ||||||||||
| H. | Information/Discussion/Action to approve Amendment No. 4 to an Intergovernmental Agreement (Contract No. CTR055258) with the Arizona Department of Health Services for the funding of Title V Maternal and Child Health Healthy Arizona Families Initiative to revise the price sheet for the Public Health Improvement (PHI) portion of the contract to $48,652. (Joshua Beck) | Approved | ||||||||||
| I. | Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 032124 - Northern Gila County Water Storage System Project. (Carl Melford) | Authorized | ||||||||||
| J. | Information/Discussion/Action to approve Amendment No. 1 to Collection Agreement No. 070623 with the Arizona Game and Fish Department to extend the term of the contract through August 30, 2024, with a not to exceed amount of $284,674. (Homero Vela) | Approved | ||||||||||
| K. | Information/Discussion/Action to approve Amendment No. 1 to Contract 120422 - Roosevelt Lake Resort Stagecoach Trail Improvement Project in the amount of $91,151.89, increasing the total contract amount to $761,226.89. (Homero Vela) | Approved | ||||||||||
| L. | Information/Discussion/Action to approve an agreement between Gila County and Cobre Valley Regional Medical Center, which authorizes the use of the parking lot adjacent to the Gila County Globe Road Yard located at 1001 W. Besich Blvd in Globe. (Homero Vela) | Approved | ||||||||||
| M. | Information/Discussion/Action to approve Amendment No. 1 to Contract No. 010522-1 with Payson Concrete & Materials to extend the contract for one additional year, from February 7, 2024, to February 6, 2025, with a not-to-exceed amount of $154,077.51. (Homero Vela) | Approved | ||||||||||
| N. | Information/Discussion/Action to adopt Resolution No. 24-04-04, which authorizes the execution of an Intergovernmental Agreement (No. IGA 24-0009581-I) between Gila County and the State of Arizona, acting by and through the Arizona Department of Transportation, for the Golden Hill Road Sidewalk-Final Phase project. (Alex Kendrick) | Adopted | ||||||||||
| O. | Information/Discussion/Action to approve Contract Agreement No. CTR059886 with Frontier Technology LLC d/b/a MicroAge in the amount of $57,899.18 for the purchase of 7 Cisco Meraki 48-port switches and 7 Cisco Meraki 24-port switches as part of the IT Department's 7-year replacement plan. (Carrie Bartling) | Approved | ||||||||||
| P. | Information/Discussion/Action to approve Economic Development Agreement No. 03192024 between Gila County and Payson Pro Rodeo Committee, Inc. in the amount of $20,000, which the Board has determined to be for the benefit of the public. (Dan Wile/Stephen Christensen) | Approved | ||||||||||
| Q. | Information/Discussion/Action to approve Economic Development Agreement No. 032624 between Gila County and Veterans Helping Veterans, Inc. in the amount of $5,000 to assist veterans of Gila County and their families, which the Board has determined to be for the benefit of the public. (Stephen Christensen) | Approved | ||||||||||
| R. | Information/Discussion/Action to approve Economic Development Agreement No. 03122024 between Gila County and the George Belvado Jr. Memorial Sports Association in the amount of $10,000 that will be used toward the construction of a meeting and exhibition building at the Belvado Park in San Carlos, which the Board has determined to be for the benefit of the public. (Woody Cline) | Approved | ||||||||||
| S. | Information/Discussion/Action to ratify the Board of Supervisors' approval to submit a proposal to the Arizona Office of Economic Opportunity (OEO) in the amount of $306,140 for Gila County's Summer Work Program; and approve Grant Agreement No. OEO-QUALITYJOB-24-06 in the amount of $306,140. (Woody Cline/Cathy Melvin) | Approved | ||||||||||
| T. | Information/Discussion/Action to consider a sealed bid for the purchase of Assessor's tax parcel number 207-05-003B and, if accepted, authorize the Chairman's signature on the Quit Claim Deed. (Samantha Trimble) | Sold | ||||||||||
| 3. | CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) | |||||||||||
| A. | Approval of Amendment No. 5 to Intergovernmental Agreement No. 012219 with the Town of Miami for consolidated administration and operation of Limited Jurisdiction Courts to extend the term of the agreement for an additional year, from July 1, 2024, through June 30, 2025. | Approved | ||||||||||
| B. | Approval of the Economic Development Funding Report for the reporting period of July 1, 2023, through March 31, 2024. | Approved | ||||||||||
| C. | Approval of financial reports/demands/transfers for the reporting period of March 1, 2024, through March 31, 2024. | Approved | ||||||||||
| D. |
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Approved | ||||||||||
| E. | Approval of the Board of Supervisors March 19, 2024, March 26, 2024, and March 27, 2024 meeting minutes. | Approved | ||||||||||
| F. | Acknowledgment of the report for the County Manager approved contracts under $50,000 for the month of February. | Acknowledged | ||||||||||
| G. | Acknowledgment of the February 2024 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. | Acknowledged | ||||||||||
| 4. | CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. | No Comments | ||||||||||
| 5. | At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented. | Comments Provided | ||||||||||
| 6. | WORK SESSION ITEMS: | |||||||||||
| A. | Information/Discussion regarding Arizona Public Service Company's 2024 wildfire mitigation efforts, including the addition of a new Public Safety Power Shutdown plan. (Carl Melford) | Discussed | ||||||||||
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING. |