Presentation of Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance.
Background Information
At the request of the Gila County Board of Supervisors Chairman and Members, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2021 Fiscal Year Budget. This report contains General Fund fiscal data as of February 28, 2021 Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts. We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons. In addition, at the request of Chairman Humphrey and Member Supervisors Cline and Christensen, we maintain these reports for future inclusion in the FY 2022 Budget Book.
Evaluation
Monthly Review Process- Monthly the Budget Manager reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.
Ongoing Communication- This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances.
Conclusion
April 30, 2021 Summary General Fund Revenue:
At the end of April 2021, Gila County’s General Fund Revenues were at 87% of the annual budget compared to a 10-month target of 83%. In total, Fiscal Year 2021 year-to-date revenues are $4,172,681.97 more than the same year-to-date revenues for Fiscal Year 2020.
Top 5 Revenue line items experiencing an increase compared to the 2020 fiscal year at 4/30 are:
Property Taxes
due to increases in centrally assessed values and timing of large payer payments
2,883,049.55
Auto Lieu Tax (VLT)
290,003.97
Excise Tax
671,753.59
State Shared Sales Tax
274,349.93
Miscellaneous*
313,161.09
Top 5 Revenue line items experiencing a decrease compared to the 2020 fiscal year at 4/30 are:
Investments
(44,043.37)
Federal PILT
(91,788.00)
Charges for Services - Public Safety
(159,545.09)
Intergovernmental Agreements
(126,249.15)
State Grants
(130,873.92)
General Fund Expenditure:
General Fund Expenditures including Encumbrances at 4/30/2021 are 73% of the budget compared to a 83% YTD target and $449,192 lower than 4/30/2020.
Gila County general fund departments continue to align with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety.
*Miscellaneous Revenue Detail:
The total Miscellaneous Revenue for General Fund as of 4/30/2021 is $651,999.35 compared to $338,838.26 as of 4/30/2020.
Below is a chart listing the extraordinary transactions for 2021 Fiscal year which comprise 90% of the year-to-year differences. The majority of the 2020 Fiscal Year amount was $250,000 for EORP Circuit Breaker from State of Arizona – that same amount has been received in fiscal year 2021.
Department
Date
Treasurer's Receipt #
Description
Miscellaneous Account Code Receipts for 2021 Year to Date
Elections
9/1/2020
129460
Secretary of State payment for 3/17/2020 Presidential Preference Election
22,955.03
Human Resources
10/21/2020
129889
Department of Economic Security - reimbursement of 50% of costs from CARES Act
10,678.63
Finance
9/15/2020
129566
ADEQ Payment for former Hayden Restaurant ADEQ21_BF2104
51,000.00
Finance
9/3/2020
129503
AZ State Treasurer Payment for former Hayden Restaurant ADEQ
14,936.77
GCSO
11/17/2020
130093
State of Arizona Search & Rescue Reimbursement from November 2019 – June 2020
$28,844.37
Finance
FY2021
Reclassification
Correcting Journal
($20,258.26)
Superior Court Reimbursement
FY2021
129198
Reimbursement for ASRS Vacation Payout
$9,217.16
Elections
12/29/2020
130404
Globe Unified School District Election $2,865.60 / Town of Payson Election $5,937.50
$8,803.00
GCSO
12/15/2020
130322
State of Arizona Search & Rescue Reimbursement from November 2019 – June 2020
$15,775.95
GCSO
12/15/2020
130310
WETIP reimbursement/support from Freeport McMoRan
$1,900.00
GCSO
12/2/2020
130233
Reimbursement for Tow Bill
$263.00
Finance
1/7/2021
130472
County Long Term Care
$187,464.62
Elections
2/5/2021
130706
Secretary of State Sample Ballot Reimbursement
$6,314.82
TOTAL
$337,895.09
Recommendation
Presentation of Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance.
Suggested Motion
Presentation of April 30, 2021 Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. (Maryn Belling)