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Consent Agenda Item 4. B.

Regular BOS Meeting

Meeting Date:	09/20/2022
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY22-23	Budgeted?:	Yes
Contract Dates Begin & End:	07-19-2022 - 9-30-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Amendment No. 1 to Service Agreement No. 07052022 for an additional amount of $810 to cover the sales tax increase that went into effect after the contract award for ground preparation and installation of a portable roping arena at the Gila County Fairgrounds.

Background Information

A portable roping arena is one of the improvements that was added to the Gila County Fairgrounds. Fill material and sand were hauled in and the ground preparation was completed and a new arena was installed. Bids were solicited for ground preparation and roping arena installation. Four bids were received for the ground preparation and two bids were received for the arena installation. Convenient Mobile Services, LLC completed the project. There was a sales tax increase that went into effect on August 1, 2022, and this was not included as part of the bid price. Amendment No. 1 provides the increase to cover the additional tax amount.

Evaluation

Tax rates were increased after the bid award so the contractor had no control over this increase in the price of the contract.

Conclusion

Staff recommends approving Amendment No. 1 for an increase of $810 to the service agreement.

Recommendation

Staff recommends approval of Amendment No. 1 of the increase of $810.

Suggested Motion

Approval of Amendment No. 1 to Service Agreement No. 07052022 to Convenient Mobile Services, LLC in the amount of $810, increasing the total amount of the agreement to $89,019 for the hauling of fill material and sand, the ground preparation, and portable arena installation at the Gila County Fairgrounds.

Attachments
Agreement 07052022
Amendment 1