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Regular Agenda Item 3. G.

Regular BOS Meeting

Meeting Date:	09/20/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	FY2023	Budgeted?:	Yes
Contract Dates Begin & End:	09-06-22 to 09-05-23	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Award Contract in Response to Invitation for Bids (IFB) No. 060322-On-Call Pavement Markings

Background Information

In the past, Public Works requested roadway striping as a roadway project was completed or with an informal bid for a few roads at a time. In order to facilitate pavement marking on a regular basis, Public Works is requesting a potentially larger contract that has the opportunity for renewal.

On July 5, 2022, the Board approved to advertise IFB No. 060322 On-Call Pavement Marking and it was advertised by the Silver Belt on July 13, 2022, and July 20, 2022. The bids were due August 16, 2022, at 3:00 pm to the Gila County Finance Department. Four sealed bids were received and the pricing was discussed among Public Works staff before sending in an agenda item to Finance for the contract award.

Evaluation

The prices from the lowest to the second highest was a great amount and it was determined that only one bidder be considered for the contract as the other 3 were considerably higher. The lowest price bidder has worked with Gila County before and the work was always acceptable and professional. The paint for this type of striping is not the high-end heated paint that the Arizona Department of Transportation (ADOT) uses on its primary roads. Public Works will bid for a specialty specification should a need arise for that type of marking.

Conclusion

With the difference in pricing, we wouldn’t have much need for the second highest priced company. Rarely do the Consolidated Roads need emergency striping for the maintained roads. The plan for road marking is made well in advance. Instead of contracting with 2 companies as first thought, Gila County will use only one contractor.

This contract will have the option of three (3) one (1) year extensions if agreed by both parties.

Recommendation

The Public Works Department Director and staff request the award to Traffic Safety, Inc., for IFB No. 060322 On-Call Pavement Markings. The current FY2023 budget calls for $90,000 in pavement marking out of the Consolidated Roads budget. In subsequent years Public Works may ask for more or less, depending upon what has been budgeted.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 060322 for On-Call Pavement Marking; award contract to the lowest, most responsive, responsible, and qualified bidder to Traffic Safety, Inc. for a not to exceed the amount of $90,000 for a period of one year with the option of three one-year renewals. (Steve Sanders)

Attachments
Invitation for Bids No. 060322 with Award Contract
Addendum 1
As Read Bid Results
Franklin Striping-Sealed Bid
Hulxe Construction Services-Sealed Bid
Pavement Marking-Sealed Bid