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PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 610 E. HIGHWAY 260, PAYSON, ARIZONA. 

NOTE:  Per the most recent guidelines from the federal government regarding COVID-19 and to protect citizens, no citizens will be allowed in the Board of Supervisors' hearing room at the Globe Courthouse or at the County Complex, Board of Supervisors' conference room in Payson.  The only exception to this statement is for public hearings.  Citizens may attend the public hearing in person, one at a time, in Globe or in Payson to provide comments. 

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the September 7th Regular Meeting agenda by no later than 5 p.m. on Monday, September 6th, by emailing to the Clerk of the Board at msheppard@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name and residence address in the email.
REGULAR MEETING - TUESDAY, SEPTEMBER 7, 2021 - 10:00 A.M.
 
             
1.   CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION
 
2.   PRESENTATIONS:
 
A.   Public recognition of six employees through the County's Spotlight on Employees Program, as follows: Robert Mathews, Joseph Gonzales, Reyes Barajas, Darde deRoulhac, Deborah Bradway and Kenneth Jones. (Erica Raymond) Recognized
 
B.   Presentation of a check in the amount of $6,000 to the Payson Lodge No. 2154 Benevolent and Protective Order of the Elks, a private, non-profit organization. (Woody Cline) Presented
 
3.   PUBLIC HEARINGS:
 
A.   Information/Discussion/Action to adopt Resolution No. 21-09-01 acknowledging the transfer of ownership of Arroyo Water Company, Inc. to Michael Armstead; repealing Resolution No. 07-02-01; and granting a 25-year water services franchise to Arroyo Water Company, Inc. contingent up receipt of a Certificate of Insurance within 30 days after adoption of Resolution No. 21-09-01. (Marian Sheppard) Adopted
 
B.   Information/Discussion/Action to adopt Resolution No. 21-09-02 acknowledging the transfer of ownership of Beaver Valley Water Company to Beaver Valley Water Company, Inc. owned by Michael Armstead; and granting a 25-year water services franchise to Beaver Valley Water Company, Inc. contingent upon receipt of a Certificate of Insurance within 30 days after the adoption of Resolution No. 21-09-02. (Marian Sheppard) Adopted
 
C.   Information/Discussion/Action to adopt Resolution No. 21-09-03 acknowledging the transfer of ownership of Jake's Corner Water Systems to Management Systems, LLC owned by Michael Armstead; and granting a 25-year water services franchise to Management Systems, LLC to provide water services in the general area of Jake's Corner contingent upon receipt of a Certificate of Insurance within 30 days after the adoption of Resolution No. 21-09-03. (Marian Sheppard) Adopted
 
4.   REGULAR AGENDA ITEMS:
 
A.   Information/Discussion/Action to approve the Superior Courts' submission of the FY22 "Fill the Gap" Grant Application to the Administrative Office of the Courts for enhanced criminal case scanning in the amount of $5,515.79. (Jon Bearup) Approved
 
B.   Information/Discussion/Action to approve Change Order No. 2 to CORE Construction, Inc. Contract No. A-133-2009-Payson Multipurpose Building and Site Improvements to increase the contract by $99,965 for a new Guaranteed Maximum Price of $5,548,099 and a new total contract amount of $5,581,901 to allow CORE to use Stanley Security as a subcontractor to install their proprietary equipment at the Gila County Complex; and authorize the Facilities Department Manager to sign Change Order No. 2. (Chris Romiti) Approved
 
C.   Information/Discussion/Action to use Arizona State Contract No. ADSPO18-207044 with JE Fuller/Hydrology & Geomorphology, Inc. in the amount of $90,000 to design and develop construction plans for mitigation solutions for the high-priority flood areas affected by the Telegraph Fire burn scar. (Shannon Coons) Authorized
 
D.   Information/Discussion/Action to authorize the advertisement of Statement of Qualifications-On-Call Engineering Firm Consulting Services for Professional Services to review Gila County Grading & Drainage Ordinance No. 08-01 and Right-of-Way Ordinance No. 02-01. (Shannon Coons) Authorized
 
E.   Information/Discussion/Action to approve the use of OMNIA Cooperative Contract No. 161534 with Empire Machinery; and approve the Empire Customer Purchase Agreement for the purchase of a 2021 Caterpillar 120 AWD Motor Grader using discounts from trading in a J-011 Motor Grader for a total price of $302,837.82. (Shannon Coons) Approved
 
F.   Information/Discussion/Action to approve the use of OMNIA Cooperative Contract No. 161534 with Empire Machinery; and approve the Empire Customer Purchase Agreement for the purchase of two Side Dump Buckets in the amount of $53,092.36 for flood mitigation reimbursable through the Department of Forestry and Fire Management. (Shannon Coons) Approved
 
G.   Information/Discussion/Action to approve the use of ADOT Contract No. CTR052847 with Empire Machinery to purchase a 2021 Caterpillar 279D3 Compact Track Loader in the amount of $80,478.34 for flood mitigation reimbursable through the Department of Forestry and Fire Management. (Shannon Coons) Approved
 
H.   Information/Discussion/Action to approve the use of Cooperative Agreements Sourcewell 032119-CAT and 062320-CAT for heavy equipment purchases, related accessories, attachments, parts, supplies, and rentals for the agreement term with the Board of Supervisors using Caterpillar, Empire Machinery, and Empire Southwest LLC from September 7, 2021, to September 6, 2022, with a not to exceed the amount of $600,000. (Shannon Coons) Approved
 
I.   Information/Discussion/Action to approve revised Amendment No. 1 to an Intergovernmental Agreement (Contract No. IGA2021-037) with the Arizona Department of Health Services for COVID-19 expanded response capabilities in the amount of $1,604,672 for the period beginning July 1, 2020, through February 28, 2022. (Michael O'Driscoll) Approved
 
J.   Information/Discussion/Action to approve Amendment No. 6 to an Intergovernmental Agreement (Contract No. ADHS18-177678) with the Arizona Department of Health Services to increase the grant award by $725,797 for vaccine equity to enhance COVID-19 vaccination efforts in underserved communities. (Michael O'Driscoll) Approved
 
K.   Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. CTR056164) with the Arizona Department of Health Services for COVID-19 expanded response capabilities from March 1, 2021, to May 1, 2023, in the amount of $839,579. (Michael O'Driscoll) Approved
 
L.   Information/Discussion/Action to review all bids submitted for Request for Proposals No. 071921 Sub-Grantee for Project Management (Advancing Health Literacy to Enhance Community Equitable Responses to COVID-19); award to the lowest, most responsive, responsible, and qualified company; authorize the Chairman's signature on the award; and accept the Project Management grant award in the amount of $2,458,904 for the period August 1, 2021, through June 30, 2023. (Michael O'Driscoll) Awarded
 
M.   Information/Discussion/Action to approve Amendment No. 4 to an Intergovernmental Agreement (Contract No. CTR043241) with the Arizona Department of Health Services in the amount of $262,860 for the Special Supplemental Nutrition Program for WIC (Women, Infants and Children) services and $49,308 for BPCP (Breastfeeding Peer Counseling Program) services. (Paula Horn) Approved
 
N.   Information/Discussion/Action to approve Amendment No. 5 to Contract No. 019-0444 between the Pinal-Gila Council for Senior Citizens (PGCSC), Area Agency on Aging, Region V, and Gila County Community Services Department, Housing Services, extending the contract effective July 1, 2021, through June 30, 2022, and adding $20,226 to be used for home repair and renovations for a total contract amount of $65,084. (Malissa Buzan) Approved
 
O.   Information/Discussion/Action to accept donations to GilaPROUD - Highway 60 Corridor Cleanup Project to include acknowledgment of all donations received to date. (Aimee Staten) Accepted
 
P.   Information/Discussion/Action to accept and authorize the Chairman's signature on the 2021 U.S. Environmental Protection Agency's Brownsfield Assessment Cooperative Agreement (Grant No. 98T22801) grant in the amount of $600,000. (Cathy Melvin/Aimee Staten) Accepted
 
Q.   Information/Discussion/Action to approve the budgeted and unbudgeted inter-fund transfers to include COVID-19 related transfers. (Maryn Belling) Approved
 
R.   Information/Discussion/Action to consider a sealed bid for the purchase of Assessor's tax parcel number 207-04-081B and, if accepted, authorize the Chairman's signature on the Quit Claim Deed. (Marian Sheppard) Accepted Bid
 
5.   CONSENT AGENDA ACTION ITEMS:  (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)
 
A.   Approval of Amendment No. 1 to Professional Services Contract No. 062420 with DCR Service and Construction, Inc. extending the term of the contract for one additional year, from September 15, 2021, to September 14, 2022, for a not to exceed contract amount of $96,500. Approved
 
B.   Approval for the Gila County Probation Department to accept the FY2021-2022 Arizona Criminal Justice Commission Drug, Gang, and Violent Crime Control Program grant through the Arizona Supreme Court, Administrative Office of the Court, Adult Probation Services Department, and certifying the matching fund requirement of $17,681 for the program will be provided by the Adult Probation Service Fees fund. Approved
 
C.   Approval of Amendment No. 1 to Contract No. 103020 to extend the contract term for an additional five months, to December 31, 2021, to receive two vehicles purchased from McSpadden Ford, Inc. Approved
 
D.   Approval of Amendment No. 1 to Contract No. 113020 to extend the contract term for an additional five months, to December 31, 2021, to receive a vehicle purchased from Tom Jones Ford, LLP. Approved
 
E.   Approval of Amendment No. 1 to Contract No. 112920 to extend the contract term for an additional five months, to December 31, 2021, to receive the last of six Sheriff's Patrol vehicles purchased from Tom Jones Ford, LLP. Approved
 
F.   Approval of Amendment No. 1 to Contract No. 050420-Pharmacy Services for Gila County Detention Medical to extend the term of the contract for one additional year, from September 1, 2021, to August 31, 2022, for a contract amount not to exceed $75,000. Approved
 
G.   Approval of Amendment No. 1 to Professional Services Contract No. 061520-1 with the Law Office of Harriette P. Levitt to extend the term of the contract for one additional year, from July 1, 2021, to June 30, 2022, in a not to exceed amount of $10,000. Approved
 
H.   Appointment of the following Republican Party Precinct Committeemen in Gila County: Sophia Serpas-Central Heights Precinct; Maria Cook-Globe #7 Precinct; Darla Bradford-Globe #8 Precinct; William LeBlanc-Payson #2 Precinct; John Range-Pine-Strawberry East Precinct; and Lawrence Suto-Pine-Strawberry East Precinct. Appointed
 
I.   Approval to reappoint Charles Thompson as a governing board member of the Northern Gila County Range Commission for the term beginning January 1, 2022, through December 31, 2024. Reappointed
 
J.   Approval of the Board of Supervisors' August 16, 2021, and August 31, 2021, meeting minutes. Approved
 
K.   Acknowledgment of the July 2021 monthly activity report submitted by the Clerk of the Superior Court's Office. Acknowledged
 
L.   Acknowledgment of the July 2021 monthly activity report submitted by the Recorder's Office. Acknowledged
 
M.   Acknowledgment of the July 2021 monthly activity report submitted by the Globe Regional Constable's Office. Acknowledged
 
N.   Acknowledgment of the July 2021 monthly activity report submitted by Payson Regional Constable's Office. Acknowledged
 
O.   Acknowledgment of the July 2021 monthly activity report submitted by the Globe Regional Justice of the Peace's Office. Acknowledged
 
P.   Acknowledgment of the July 2021 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. Acknowledged
 
6.   CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. No Comments
 
7.   At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on information presented. Comments Provided
 
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.

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