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Regular Agenda Item 3. P.

Regular BOS Meeting

Meeting Date:	08/15/2022
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance

Information

Request/Subject

Cancel Contract No. 04292022 Annual Publishing and Advertising with The Arizona Silverbelt

Background Information

The Arizona Silverbelt was awarded Contract No. 04292022 for Annual Printing, Advertising and Publishing on June 7, 2022. Because the Arizona Silverbelt failed to publish required documents in the newspaper of record in the past and the failure resulted in a decrease in revenue and additional work on the part of County staff, the Finance Director contacted the editor, Mike Caywood, to explain the importance of ensuring publications are printed as requested by County staff to ensure compliance with local, state and federal requirements. Unfortunately, the situation of not publishing required notifications occurred again which has left staff with no confidence in the Silverbelt being able to ensure publications will be printed as required. Staff requests cancellation of Contract No. 04292022 with the Arizona Silverbelt and Contract with the Payson Roundup for the remainder of the fiscal year.

Evaluation

Staff has evaluated the risk of not publishing notifications as requested and recommends canceling the contract with The Arizona Silverbelt.

Conclusion

Staff recommends canceling Contract No. 04292022 with The Arizona Silverbelt

Recommendation

Staff recommends canceling Contract No. 04292022 with The Arizona Silverbelt

Suggested Motion

Information/Discussion/Action to cancel Contract No. 04292022 with The Arizona Silverbelt effective August 15, 2022. (Mary Springer)

Attachments
Contract No. 04292022
Cancellation Notice