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Regular Agenda Item 3. R.

Regular BOS Meeting

Meeting Date:	08/15/2022
Submitted For:	James Menlove	Submitted By:	Sherry Grice, Management Associate
Department:	County Manager

Information

Request/Subject

Approval of a One-Time Variance from Following the Federal Authorized Lodging Allowance

Background Information

As a result of the COVID-19 pandemic, hotels in the state of Arizona are no longer offering both federal and state government lodging rates. For non-specific locations in Arizona, hotels are now only offering the federal lodging rate of $96 rather than the state lodging rate of $94. This has disrupted the normal course of business for Gila County's elected officials and staff.

On August 16, 2021, the Gila County Board of Supervisors approved a one-time variance from following the State of Arizona General Accounting Office maximum allowable in-state lodging rate(referenced in Section 10G of Policy No. BOS-FIN-112-Travel) to allow a lodging rate of $96 for non-specific travel locations in the state of Arizona for FY 2021-22. This too was a result of hotel rate changes due to the COVID-19 pandemic.

Evaluation

For non-specific travel locations in the state of Arizona, Gila County should adopt an allowable lodging rate of $96 for the period July 1, 2022, through June 30, 2023 (FY 2022-23). All other aspects of Gila County policy number BOS-FIN-112 - TRAVEL, will remain in effect. This change would be in effect for any travel that took place beginning July 1, 2022, through June 30, 2023.

Conclusion

Due to the COVID-19 pandemic, hotels in the state of Arizona no longer offer both federal and state government lodging rates. For non-specific locations in Arizona, hotels are now only offering the federal lodging rate of $96, therefore, for non-specific travel locations in the state of Arizona, Gila County should adopt an allowable lodging rate of $96 for the period July 1, 2022, through June 30, 2023 (FY 2022-23). All other aspects of Gila County policy number BOS-FIN-112-TRAVEL will remain in effect.

Recommendation

Gila County should adopt an allowable lodging rate of $96 for non-specific travel locations in the state of Arizona, for the period July 1, 2022, through June 30, 2023 (FY 2022-23).

Suggested Motion

Information/Discussion/Action to approve a one-time variance from following the State of Arizona General Accounting Office maximum allowable in-state lodging rate (referenced in Section 10G of Policy No. BOS-FIN-112-Travel) to allow a lodging rate of $96 for non-specific travel locations in the state of Arizona for the period of July 1, 2022, through June 30, 2023 (FY 2022-23). (James Menlove)

Attachments
GSA Per Diem Rates FY 2022
Policy BOS-FIN-112-Travel