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  Regular Agenda Item     3. B.    
Regular BOS Meeting
Meeting Date: 08/15/2022  
Submitted For: Sarah White Submitted By: Betty Hurst, Contracts Administrator
Department: Sheriff's Office  
Fiscal Year: 2022-2023 Budgeted?: Yes
Contract Dates
Begin & End:
08-06-22 to 08-05-23 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Approval of Amendment No. 3 to Contract No. 040319-Food & Laundry Service for the Gila County Detention Center.
Background Information
On August 6, 2019, the Gila County Board of Supervisors approved Contract No. 040319-Food & Laundry Service for Gila County Detention Center to provide food and laundry services for the Gila County Detention Center for the period beginning August 6, 2019, to August 5, 2020, with 3 one-year renewal options.

On January 4, 2022, the Gila County Board of Supervisors approved Amendments No. 1 and 2 to Contract No. 040319-Food & Laundry Service for Gila County Detention Center. Amendment No. 1 ratified the renewal for services from August 6, 2020, through August 5, 2021. Amendment No. 2 served to renew the contract again for services from August 6, 2021, through August 5, 2022.
Evaluation
Amendment No. 3 to Contract No. 040319 extends the term of the contract for an additional one-year term from August 6, 2022, to August 5, 2023; and it increases the contract amount by $40,117 for a new total contract amount not to exceed $404,817 due to an 11% increase in the Consumer Price Index and an increase on in the wage costs.
Conclusion
The Sheriff's Office wishes to execute Amendment No. 3 to Contract No. 040319-Food & Laundry Service for the Gila County Detention Center with Trinity Services which increases the contract amount by $40,117 for a new total contract amount not to exceed $404,817. Per Pricing and Term of the contract, per meal prices shall automatically be adjusted, up or down, on each anniversary of the Effective Date, according to the yearly unadjusted percentage change in the Consumer Price Index, All Urban Consumers, U.S. City Average, Food Away From Home Index (“CPI-FAH”), published by the U.S. Department of Labor. The period for determining CPI-FAH shall be June of the immediately preceding year to June of the then-current year (the “Base Period”).
Recommendation
The Sheriff's Office Chief Administrative Officer recommends approving Amendment No. 3 to Contract No. 040319-Food & Laundry Service for the Gila County Detention Center with Trinity Services, whereby extending the term of the contract for one additional year, from August 6, 2022, to August 5, 2023; and increasing the contract amount by $40,117 for a new total contract amount not to exceed $404,817 due to an 11% increase in the Consumer Price Index and an increase in the wage costs.
Suggested Motion
Information/Discussion/Action to approve Amendment No. 3 to Contract 040319-Food & Laundry Service for the Gila County Detention Center with Trinity Services which extends the term of the contract to August 5, 2023; and increases the contract by $40,117 for a new total contract amount not to exceed $404,817. (Sarah White)

Attachments
Amendment No. 3 to Contract 040319
Letter of Increase
Amendment No. 2 to Contract No. 040319
Amendment No. 1 to Contract No. 041319
Contract No. 040319-Trinity Services

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