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Regular Agenda Item 4. A.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Approval to purchase eight (8) Expeditions (3 from the FY2022 budget which were already approved, and 5 from the FY2023 budget) from San Tan Partners, LLC. State Contract No. CTR059323. |
| Background Information |
| Last fiscal year, 3 Sheriff’s Office patrol vehicles were publicly bid and awarded to McSpadden Ford. When the dealer went to place the order with the factory, they were told the ordering window had closed and they were not able to place the order. The ordering cycle for the Ford Expeditions opens on August 15, 2022, and will close when a limited number of vehicles have been ordered. The dealer is not able to provide the quote until the ordering window opens on August 15th, therefore, in order to be able to secure the 8 patrol vehicles (3 from the FY2022 budget which was already approved, and 5 from the FY2023 budget) for the Sheriff’s Office, it may be necessary to authorize additional funds to cover the cost of the total quote for the vehicles. The price for the Expeditions from last year was $73,000 each. The expected price for the 2023 model is estimated to be $80,000 each which includes the upfitting per the Sheriff’s Office Specifications. This request is to purchase a total of 8 Expeditions with upfitting at the quoted price from the dealer when the ordering window opens on August 15, 2022. |
| Evaluation |
| Due to the inability to get vehicles and the short ordering window, Gila County Finance was notified that the ordering cycle for the Ford Expeditions opens on August 15, 2022, and will close when the limited number of vehicles have been ordered. |
| Conclusion |
| Approve the purchase of eight (8) Expeditions (3 from the FY2022 budget which was already approved, and 5 from the FY2023 budget) with upfitting at the quoted price from the dealer when the ordering window opens on August 15, 2022. The expected price for the 2023 model is estimated to be $80,000 each which includes the upfitting per the Sheriff’s Office Specifications. The vehicles will be purchased from San Tan Partners, LLC. State Contract No. CTR059323. |
| Recommendation |
| Gila County Sheriff J. Adam Shepherd recommends that the Board of Supervisors approve the purchase of 8 Expeditions (3 from the FY2022 budget which was already approved, and 5 from the FY2023 budget) with upfitting at the quoted price from the dealer when the ordering window opens on August 15, 2022. |
| Suggested Motion |
| Information/Discussion/Action to approve the purchase of eight (8) Expeditions (3 from the FY2022 budget which was already approved, and 5 from the FY2023 budget) with upfitting at the quoted price from the dealer when the ordering window opens on August 15, 2022. The expected price for the 2023 model is estimated to be $80,000 each which includes the upfitting per the Sheriff’s Office Specifications. The vehicles will be purchased from San Tan Partners, LLC. State Contract No. CTR059323. (David LaForge) |
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