Agenda

Back to Calendar Return

Regular Agenda Item 4. K.

Regular BOS Meeting

Meeting Date:	08/02/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	08-29-2022 to 11-30-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Award contract in response to Invitation for Bids No. 052422-Granite Crushing to One-Inch Minus

Background Information

On June 21, 2022, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 052422-Granite Crushing to One-Inch Minus.

Invitation for Bids No. 052422 was advertised in the Arizona Silver Belt on July 7, 2022, and July 6, 2022. The bid due date was July 14, 2022. The bid was also advertised on the Gila County website under Procurement and on at Dodge Data & Analytics website.

A mandatory walk-through took place on July 7, 2022, on-site. The sign-in sheet is attached.

Evaluation

The two bids received were opened on July 14, 2022, beginning at 3:00 P.M. The two bids were evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding: awards shall be made to the lowest responsible and responsive bidder whose bid conforms to all material respects to the requirement and criteria set forth in the Invitation for Bid. Both bids quoted $9.95 per ton, so the two bidders, Representatives from Perkins Cinders, Inc. and Dixon Rock and Materials appeared in person and Perkins Cinders, Inc. won the coin toss to determine who would receive the contract.

Gila County can use the Fourmile pit, owned by the USDA Forest Service, for an aggregate source that has decomposed granite to crush and store. Gila County will haul the material from the pit to the work sites. Public Works hopes to get the material in place on the Young FS512 road as well as other County maintained roads in the area.

Conclusion

Gila County Public Works quote requests went out to suppliers in Arizona for the one-inch minus crushed granite at a lump sum price. Crushing should be between August 29, 2022, and November 30, 2022. The request will be for a unit ton price plus an estimated start schedule.

Recommendation

Public Works Department Director recommends the Board award Invitation for Bids 052422 Granite Crushing to One-Inch Minus to Perkins Cinders, Inc. in the amount of $9.95 per ton.

Suggested Motion

Information/Discussion/Action to Award Invitation for Bids 052422 to Perkins Cinders, Inc. in the amount of $9.95 per ton. (Steve Sanders)

Attachments
Invitation for Bids No. 052422 with Award Contract
Addendum 1
As Read Bid Results
Dixon Rock and Materials-Sealed Bid
Bid Sign in Sheet