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  Regular Agenda Item     4. F.    
Regular BOS Meeting
Meeting Date: 08/02/2022  
Submitted For: Chris Romiti Submitted By: Betty Hurst, Contracts Administrator
Department: Facilities and Land Management  
Fiscal Year: 2023 Budgeted?: Yes
Contract Dates
Begin & End: 		07-01-22 to 06-30-23 Grant?: No
Matching
Requirement?: 		No
 Fund?: Renewal
Information
Request/Subject
Approval of Amendment No. 1 to State Contract No. CTR050894 with Jani-Serv, Inc. for Janitorial Services for Northern and Southern Regions to extend the term of the contract for an additional year to June 30, 2023; increases the contract amount by $2,286.40 for a not to exceed contract amount of $206,503.15; and adds the clause: Certification of No Forced Labor to the contract.
Background Information
On August 3, 2021, the Board of Supervisors approved State Contract No. CTR050894 with Jani-Serv, Inc., whereby Jani-Serv provided Janitorial services for Northern and Southern Gila County. The contract provides a renewal option for up to three additional one-year periods. The original contract was executed for a not to exceed without written authorization amount of $204,216.73.
Evaluation
Amendment No. 1 to State Contract No. CTR050894 extends the term of the contract for one additional year to June 30, 2023; and increases the contract amount by $2,286.40 for a not to exceed contract amount of $206,503.15.

Additionally Amendment No. 1 to State Contract No. CTR050894 adds the clause: Certification of No Forced Labor: The Company does not currently, and agrees for the duration of this Agreement that the Company will not use:
  1. The forced labor of Ethnic Uyghurs in the People’s Republic of China;
  2. Any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China; and,
  3. Any contractors, subcontracts, or suppliers that use the forced labor or any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China.
The Company further agrees that if the Company becomes aware, during the term of the Agreement, that the Company is not in compliance with this Certification, the Company shall notify the County within 5 business days after becoming aware of the non-compliance. If the Company does not remedy the non-compliance within 180-days after sending notice of non-compliance, this Agreement shall automatically terminate.
Conclusion
Facilities Management wishes to execute Amendment No. 1 to State Contract No. CTR050894 with Jani-Serv, Inc. to extend the term of the contract for one additional year to June 30, 2023, increases the contract amount by $2,286.40; and adds the clause: Certification of No Forced Labor: The Company does not currently, and agrees for the duration of this Agreement that the Company will not use:
  1. The forced labor of Ethnic Uyghurs in the People’s Republic of China;
  2. Any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China; and,
  3. Any contractors, subcontracts, or suppliers that use the forced labor or any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China.
The Company further agrees that if the Company becomes aware, during the term of the Agreement, that the Company is not in compliance with this Certification, the Company shall notify the County within 5 business days after becoming aware of the non-compliance. If the Company does not remedy the non-compliance within 180-days after sending notice of non-compliance, this Agreement shall automatically terminate.
Recommendation
The Facilities Management Director recommends the Board of Supervisors approve Amendment No. 1 to Contract No. CTR050894 with Jani-Serv, Inc. to extend the term of the for one additional year to June 30, 2023; and adds the clause: Certification of No Forced Labor: The Company does not currently, and agrees for the duration of this Agreement that the Company will not use:
  1. The forced labor of Ethnic Uyghurs in the People’s Republic of China;
  2. Any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China; and,
  3. Any contractors, subcontracts, or suppliers that use the forced labor or any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China.
The Company further agrees that if the Company becomes aware, during the term of the Agreement, that the Company is not in compliance with this Certification, the Company shall notify the County within 5 business days after becoming aware of the non-compliance. If the Company does not remedy the non-compliance within 180-days after sending notice of non-compliance, this Agreement shall automatically terminate.
Suggested Motion
Information/Discussion/Action to approve Amendment No. 1 to State Contract No. CTR050894 with Jani-Serv to extend the term of the contract for an additional year to June 30, 2023; increases the contract amount by $2,286.40 for a not to exceed contract amount of $206,503.15; and adds the clause: Certification of No Forced Labor to the contract. (Mary Springer)
Attachments
Amendment No. 1 to Contract Agreement CTR050894
State Contract No. CTR050894 with Jani-Serv, Inc.
Jani-Serv Proposal
Offer and Acceptance Fully Executed
Terms and Conditions

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