Agenda

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Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	08/02/2022
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY22-23	Budgeted?:	Yes
Contract Dates Begin & End:	9/6/2022 - 9/5/2023	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Authorize request to advertise Request for Proposal No. 07122022 - On-call Road Maintenance and Heavy Equipment Services

Background Information

Gila County has experienced catastrophic wildfire destruction and post-fire flood damage to roadways, drainage areas, water courses, and property within the county. In the past, each year, Gila County has had to locate and hire contractors to assist with clean-up efforts caused by wildfire and post-wildfire flooding. In anticipation of continued support needed with issues caused by the Woodbury, Bush, Telegraph, and Mescal fires and post-fire flooding, the County is issuing a Requests for Proposals (RFP) seeking proposals from qualified, licensed firms (Contractors) interested in providing on-call road maintenance and heavy equipment services. Many roadways and low water crossings were destroyed due to post-wildfire flooding and it is critical to have on-call services to be able to open up access for residents to travel safely. The solicitation intends to review proposals submitted by qualified contractors and award contracts to four contractors based on qualifications, experience, geographic areas served, and pricing. Soliciting for the on-call service prior to an emergency is in the best interest of Gila County to be prepared when emergency situations arise.

Evaluation

Soliciting for the on-call service prior to an emergency is in the best interest of Gila County to be prepared when emergency situations arise.

Conclusion

Soliciting for the on-call service prior to an emergency is in the best interest of Gila County to be prepared when emergency situations arise.

Recommendation

Staff recommends approval

Suggested Motion

Information/Discussion/Action to authorize advertisement for Request for Proposal No. 07122022 On-call Road Maintenance and Heavy Equipment Services. (Mary Springer)

Attachments
Request to Advertise RFP 07122022
RFP 07122022