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Regular Agenda Item 4. J.

Regular BOS Meeting

Meeting Date:	08/02/2022
Submitted For:	Khristina Knox	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Facilities and Land Management
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	12 months after award	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Authorize the advertisement of Request for Proposals No. 062222-Security Service for Globe Courthouse, Payson Courthouse, and the Tommie Cline Martin Complex.

Background Information

On March 1, 2011, Superior Court Judge Peter Cahill and County Manager Don McDaniel, Jr. requested that a Courthouse Security Committee be formed to improve Courthouse security. The team identified and addressed important issues such as employees, vendors, issuance of badges to prospective jurors, elevators, and Courthouse doors.

The completed planning of the surveillance phase and the implementation portion of the project was handed off to the Public Works Division. A surveillance system was installed in the Globe Courthouse in FY2013 and in FY2014 an x-ray machine and magnetometer were installed.

Gila County currently has a security contract with CBI Security which expires on July 9, 2022. Gila County has had the contract since 2018 and the contract is up for renewal and subject to go out for bid. The Globe and Payson Courthouses, as well as the Tommie Martin Cline Complex in Payson, require security at the entrances. This bid will ask for proposals to support two armed guards at primary locations and an option to support a third location on a case-by-case requirement.

The Tommie Cline Martin Complex in Payson provides public access to The Board of Supervisors, County Manager, Recorder, Assessor, and Treasure Offices. Gila County’s new facility is set up to support a multitude of community events, including elections and jury trials when the need arises. A security checkpoint has been established at the main entrance with a magnetometer. Gila County will require armed security guards to support courts at this location.

Evaluation

Gila County needs to hire a Security Contractor to staff the entrances to the Courthouses in Payson and Globe.

In August 2013, the State of Arizona awarded Armed/Unarmed Security Services contracts to seven contractors that successfully submitted bids in response to the State’s Solicitation No. ADSP013-00003094.

In an evaluation performed by the Committee and on information gathered by Gila County staff performing reference checks, it has been determined it would benefit the County by advertising for proposals for this service.

All public and non-County employees are required to enter the Courthouses through the main entrances. The goal of the County is to have two armed guards posted at the main entrances of each of the Payson and Globe Courthouses and the Tommie Martin Cline Complex from 7:30 a.m. to 5:30 p.m., Monday through Friday. The annual cost to the County is approximately $205,000 year based on previous contracts and the increase in the minimum wage over the past few years.

Conclusion

The Request for Proposals No. 062222 for Security Services for the Globe Courthouse, Payson Courthouse, and the Tommie Cline Martin Complex will advertise in the Arizona Silver Belt on August 10, 2022, and August 17, 2022. The bid due date will be August 31, 2022.

Recommendation

It is the recommendation of the Facilities Department Director and staff that the Board of Supervisors authorizes the advertisement of Request for Proposals No. 062222 to search for contractors to support the security efforts at Globe and Payson Courthouses and to include the Tommie Cline Martin Complex in Payson.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 062222 - Security Service for Globe Courthouse, Payson Courthouse, and Tommie Cline Martin Complex. (Khristina Knox)

Attachments
Request to Advertise
Request for Proposals No. 062222