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Regular Agenda Item 4. H.

Regular BOS Meeting

Meeting Date:	08/02/2022
Submitted For:	Mary Springer	Submitted By:	Aimee Staten, Grant Administrator
Department:	Finance

Information

Request/Subject

Approval of Amended Statement of Understanding for the Copper Corridor Blight Busters Assessment Grant with Atlas Technical Consultants.

Background Information

On March 15, 2022, the Board of Supervisors approved the Copper Corridor Blight Busters Coalition Assessment - Contract 10042021 - with Atlas Technical Consultants. The contract with Atlas Technical Consultants listed a plan to expend the full $600,000, which is the total amount of the grant. The budget in the Work Plan for the project specified $480,000 for the contractor, and this Statement of Understanding clarifies that. Gila County Finance contacted Atlas Technical Consultants and asked if they would agree to continue with the contract with the budgeted $480,000.

Atlas previously stated verbally that it would work with the County to align the reduced budget with an effective and beneficial outcome. The technical tasks defined within the original scope will remain the same. The difference will be the number of properties and to what extent each will be assessed. Atlas stated it would communicate frequently with the County to determine current priorities and how best to deploy its technical efforts. The $480,000 is a time and material not-to-exceed budget. Atlas agreed and wrote up a Statement of Understanding to be approved by the Board of Supervisors.

Evaluation

Atlas Technical Consultants will fulfill the technical tasks as laid out in the Scope of Work in the Copper Corridor Blight Busters Brownfields Coalition Assessment contract. As written in the Statement of Understanding dated June 21, 2022, the County and Atlas will work together to align the budget with the number of petroleum and hazardous substance assessments. This contract is for a period of three years and not to exceed the amount of $480,000, exclusive of pre-approved expenses without the prior written approval of the Board of Supervisors.

Conclusion

It is the recommendation of the Finance Department that Gila County accepts the Statement of Understanding as written by Atlas Technical Consultants for a contract budget change from $600,000 to not exceeding $480,000.

Recommendation

The Finance Department recommends the Board of Supervisors approve the Statement of Understanding for Atlas Technical Consultants to fulfill the technical tasks as laid out in the Scope of Work in the Copper Corridor Blight Busters Brownfields Coalition Assessment contract with a not-to-exceed budget of $480,000.

Suggested Motion

Information/Discussion/Action to approve the amended Statement of Understanding from Atlas Technical Consultant and accept the clarification to the contract for the Copper Corridor Blight Busters Brownfields Coalition Assessment Grant Consultant for a not-to-exceed amount of $480,000 for a period of three years. (Mary Springer)

Attachments
Statement of Understanding
Awarded Contract
Amendment 1 to Contract 10042021