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PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. 

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the August 15th Regular Meeting agenda by no later than 5 p.m. on Sunday, August 14th, by emailing the Chief Deputy Clerk of the Board at mhenderson@gilacountyaz.gov or calling 928-402-4390.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and residence address in the email.

REGULAR MEETING - MONDAY, AUGUST 15, 2022 - 10:00 A.M.
 
             
1.   CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION
 
2.   PRESENTATIONS:
 
A.   Presentation by the Office of the Arizona Auditor General of the FY2021 Financial and Single Audit results and findings. (Stephanie Gerber/Don Bohart) Presented
 
3.   REGULAR AGENDA ITEMS:
 
A.   Information/Discussion/Action to set primary and secondary property tax rates for FY 2022-2023 for all taxing jurisdictions within Gila County and convey tax rates for all jurisdictions to the County Treasurer; and adopt Resolution No. 22-08-02 providing for the collection of taxes for all jurisdictions by the County Treasurer for FY 2022-2023. (Mary Springer) Adopted
 
B.   Information/Discussion/Action to approve Amendment No. 3 to Contract 040319-Food & Laundry Service for the Gila County Detention Center with Trinity Services which extends the term of the contract to August 5, 2023; and increases the contract by $40,117 for a new total contract amount not to exceed $404,817. (Sarah White) Approved
 
C.   Information/Discussion/Action to canvass the election results contained in the Official Canvass of the Primary Election held on August 2, 2022, in Gila County, Arizona, and declare the results official. (Eric Mariscal) Declared Official
 
D.   Information/Discussion/Action to approve Amendment No. 1 to Contract No. 052421-Sub-Grantee for COVID-19 School Wraparound Support Services to extend the term of the contract for one additional year, to May 31, 2023; decrease the original contract amount by $378,927 for an amended contract amount of $450,000; and adds to the contract language: Certification of No Forced Labor. (Michael O'Driscoll) Approved
 
E.   Information/Discussion/Action to approve Amendment No. 020-2 to Contract No. 700518523 with Arizona Public Service Company (APS) for Energy Wise Low-Income Weatherization Program Implementation to allocate an amount not to exceed $200,000 for the 2022 calendar year. (Malissa Buzan) Approved
 
F.   Information/Discussion/Action to approve Amendment No. 6 to an Intergovernmental Agreement Contract No. DI20-002263 between the Arizona Department of Economic Security and the Gila County Community Services Department that includes the total value of the Itemized Service Budget to $564,082 for the period of July 1, 2022, through June 30, 2023, for the continued provision of Community Action Program services. (Malissa Buzan) Approved
 
G.   Information/Discussion/Action to acknowledge receipt of the Gila County Homeless Task Force Strategic Plan 2023-2026 as submitted by the Community Services Department Director and as required by the Arizona Department of Housing. (Malissa Buzan) Acknowledged
 
H.   Information/Discussion/Action to declare a portion of Quail Drive not necessary for public use and direct staff to begin the process to abandon a portion of Quail Drive as shown on Sportsmans Haven (replatted) Official Map No. 311, Gila County Records. (Steve Sanders) Directed Staff
 
I.   Information/Discussion/Action to adopt Resolution No. 22-08-03 which authorizes the execution of an Intergovernmental Agreement No. 21-0008387-I with the Arizona Department of Transportation for the Calle De Loma Rail-Highway Safety Improvements at no cost to Gila County. (Steve Sanders) Adopted
 
J.   Information/Discussion/Action to approve Collection Agreement No. 072522 with the Arizona Game and Fish Department for a not to exceed the amount of $230,105 to provide environmental monitoring for 325 days per Term of Agreement during the construction of the Tonto Creek Bridge. (Steve Sanders) Approved
 
K.   Information/Discussion/Action to approve Amendment No. 1 to Contract No. 052022 with Stephen B. Smith for Solid Waste Management Services, and an additional cost of $20,875 for a total contract amount of $90,875. (Steve Sanders)
Approved
 
L.   Information/Discussion/Action to adopt Resolution No. 22-08-04 which authorizes the execution of the budgeted transfer of $970,055 from the Transportation Excise Tax and Gila County General Fund to the Tonto Creek Bridge Project Local Government Investment Pool (LGIP) Participant Application from the Office of the State Treasurer of Arizona escrow account. (Steve Sanders)
Adopted
 
M.   Information/Discussion/Action to approve the use of Cooperative Agreements Sourcewell Contract #032119-CAT and Contract #062320-CAT for heavy equipment purchases, related accessories, attachments, parts, supplies, and rentals for the agreement term with the Board of Supervisors using Caterpillar, Empire Machinery and Empire Southwest LLC from September 7, 2022, to September 6, 2023, with a not to exceed amount of $600,000 annually. (Steve Sanders) Approved
 
N.   Information/Discussion/Action to approve the Economic Development Grant to the Payson Rodeo Committee, Inc. in the amount of $15,000 that the Board has determined to be for the benefit of the public. (Mary Springer)
Approved
 
O.   Information/Discussion/Action to authorize the publication of a Notice of Public Sealed Bid Auction to declare the ledger cabinet, file cabinet, and exam table as surplus to sell the items through a sealed bid process. (Mary Springer)
Authorized
 
P.   Information/Discussion/Action to cancel Contract No. 04292022 with The Arizona Silverbelt effective August 15, 2022. (Mary Springer) Withdrawn
 
Q.   Information/Discussion/Action to award Contract No. 04292022B for Annual Publishing and Printing services to The Payson Roundup in the amount of $8.00 per column inch for the remainder of fiscal year 2022-2023. (Mary Springer) Awarded
 
R.   Information/Discussion/Action to approve a one-time variance from following the State of Arizona General Accounting Office maximum allowable in-state lodging rate (referenced in Section 10G of Policy No. BOS-FIN-112-Travel) to allow a lodging rate of $96 for non-specific travel locations in the state of Arizona for the period of July 1, 2022, through June 30, 2023 (FY 2022-23). (James Menlove) Approved
 
S.   Information/Discussion/Action to re-appoint James Menlove, County Manager, as Clerk of the Board of Supervisors. (James Menlove) Reappointed
 
4.   CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)
 
A.   Approval for the Board Chairman to electronically sign Arizona Criminal Justice Commission (ACJC) Victims' Compensation Grant Agreement, FY2023 No. VC-2023-004 in the amount of $55,633 for the period July 1, 2022, through June 30, 2023. Approved
 
B.   Approval of a First Amendment to Lease Agreement with Twin Pines, LLC to provide office space for the Community Services Department Community Action Program and the University of Arizona Cooperative Extension Program at the Twin Pines Plaza in Payson at a cost of $1,900 base rent per month beginning September 15, 2022, to September 14, 2027, with a base rent adjustment each year of 3% starting in year two of the agreement. Approved
 
C.   Approval of the appointment of Tait Elkie as Justice of the Peace Pro Tempore in the Payson Justice Court with his term to expire on December 31, 2022. Appointed
 
D.   Approval of Amendment No. 2 to Contract No. 050420-Pharmacy Services for Gila County Detention Medical to extend the term of the contract for one additional year, from September 1, 2022, to August 31, 2023, for a contract amount not to exceed $75,000 and adds to the contract language: Certification of No Forced Labor. Approved
 
E.   Approval of Amendment No. 5 to an Intergovernmental Agreement (Contract No. CTR043241) with the Arizona Department of Health Services in the amount of $14,459.00 for the Special Project for WIC (Women, Infants, and Children) and BFCP (Breastfeeding Peer Counseling) services to replace the Globe clinic flooring. Approved
 
F.   Authorization for the Gila County Animal Care & Control Division to submit a grant application to the Arizona Companion Animal Spay and Neuter Committee in the amount of $10,000 to expand its discounted spay/neuter services in Gila County for a period of one year. Authorized
 
G.   Approval of the monthly activity reports submitted by the Human Resources Department for July 2022. Approved
 
H.   Approval of finance reports/demands/transfers for the reporting period of July 1, 2022. through July 31, 2022. Approved
 
I.   Acknowledgment of contracts under $50,000 which have been approved by the County Manager for July. Acknowledged
 
5.   CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. Comments Provided
 
6.   At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented. Comments Provided
 
7.   WORK SESSION ITEMS:
 
A.   Information/Discussion regarding an update on legislative session activities from Policy Development Group. (Todd Baughman) Discussed
 
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.

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