Agenda

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Regular Agenda Item 4. B.

Regular BOS Meeting

Meeting Date:	07/05/2022
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY22-23	Budgeted?:	Yes
Contract Dates Begin & End:	07-05-2022 - 09-30-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Award contract IFB 05022022 Fairgrounds Site Improvements Phase 1 project to the lowest responsive and responsible bidder.

Background Information

The fairgrounds located at 900 Fairgrounds Road in Globe used to host horse racing events. Since the sunset of those events, the racetrack posts and railing are fallen into disrepair and are no longer required. The announcer booth is beyond economic repair and six outbuildings need to be demolished so the space can be better utilized for events. The Phase 1 Fairgrounds Site Improvements project will demolish and remove the old racetrack, outbuildings, and announcer booth. IFB 05022022 was advertised to the public and a mandatory pre-bid meeting was held on June 8, 2022, in which nine contractors were present.

Evaluation

7 Bids were opened and reviewed and 6 of the 7 bids were responsive. Staff recommends awarding the contract to the lowest responsive and responsible bidder.

Conclusion

In order to commence with the site improvements and begin and complete the first phase of the site improvement project, it is necessary to award a contract so the work can be completed prior to the Gila County fair in September 2022.

Recommendation

Staff recommends contract award.

Suggested Motion

Information/Discussion/Action to award Contract No. 05022022 to Dixon Rock in the amount of $19,580 for the Fairgrounds Site Improvements Phase 1 project. (Mary Springer)

Attachments
Request to Advertise 05022022
IFB 05022022
Addendum #1 05022022
Allegiance Sealed Bid
Convenient Mobile Service Sealed Bid
Dixon Sealed Bid
Edge Construction Sealed Bid
Iron Dynamics Sealed Bids
JW Fansler Sealed Bid
Certification - Dixon