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  Consent Agenda Item     5. E.    
Regular BOS Meeting
Meeting Date: 07/05/2022  
Submitted For: Jonathan Bearup Submitted By: Betty Hurst, Contracts Administrator
Department: Superior Court  
Fiscal Year: 2022-2023 Budgeted?: Yes
Contract Dates
Begin & End:
July 1, 2022 to June 30, 2023 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Approval of Amendment No. 5 to Professional Services Contract No. 040819 - Diana G. Montgomery, PLLC.
Background Information
On July 23, 2019, the Board of Supervisors approved Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC, whereby Ms. Montgomery provided legal services for indigent citizens as appointed by the Superior Court in Gila County for the period beginning July 1, 2019, to June 30, 2020. The original contract was executed for a not to exceed without written authorization amount of $45,800.

Amendment No. 1 to Professional Services Contract No. 040819 was approved by the Board of Supervisors on March 10, 2020, to increase the contract by $33,200 for the contract term from July 1, 2019, to June 30, 2020, due to the increased demand for appointments in southern Gila County for a new contract amount not to exceed $79,000.

Amendment No. 2 to Professional Services Contract No. 040819 was approved by the Board of Supervisors on July 7, 2020, to renew the contract from July 1, 2020, to June 30, 2021, for a contract amount not to exceed $79,000.

Amendment No. 3 to Professional Services Contract No. 040819 was approved by the Board of Supervisors on August 3, 2021, to renew the contract from July 1, 2021, to June 30, 2022; and to increase the contract amount by $9,000, for a contract amount not to exceed $88,000.

Amendment No. 4 to Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC was approved by the Board of Supervisors on March 1, 2022, to increase the contract by $1,200 for a not to exceed contract amount of $89,200 for the contract term of July 1, 2021, to June 30, 2022.  This amendment will also add the following verbiage to the contract:  Special Appointment Compensation: “The attorney agrees to provide legal services for special appointments as “Minor for the sum of THREE HUNDRED DOLLARS ($300.00) PER APPOINTMENT as “MINOR VICTIM’S REPRESENTATIVE”.
Evaluation
Amendment No. 5 to Professional Services Contract No. 040819 extends the term of the contract for one additional year to June 30, 2023; and decreases the contract amount by $39,000 for a new contract amount not to exceed $50,200.
Conclusion
Court Administration wishes to execute Amendment No. 5 to Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC to extend the term of the contract for one additional year to June 30, 2023; and decrease the contract by $39,000 for a new contract amount not to exceed $50,200.
Recommendation
The Court Administrator wishes to execute Amendment No. 5 to Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC to extend the term of the contract for one additional year to June 30, 2023; and to decrease the contract amount by $39,000 for a new total contract amount not to exceed $50,200.
Suggested Motion
Approval of Amendment No. 5 to Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC to extend the term of the contract for one additional year to June 30, 2023; and to decrease the contract amount by $39,000 for a new total contract amount not to exceed $50,200.

Attachments
Amendment No. 5 to Professional Services Contract No. 040819
Amendment No. 4 to Professional Services Contract No. 040819
Amendment No. 3 to Professional Services Contract No. 040819
Amendment No. 2 to Professional Services Contract No. 040819 (2)
Amendment No. 1 to Professional Services Contract No. 040819
Professional Services Contract No. 040819

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