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ARF- 6773

Regular Agenda Item 3. C.

Special BOS Meeting

Meeting Date:	07/13/2021
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY21-22	Budgeted?:	Yes
Contract Dates Begin & End:	06-23-2021 - 06-22-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Request to ratify the Board's approval for the various contracts signed by the Board Chairman which are related to post-fire flood mitigation services.

Background Information

The Telegraph, Mescal, and Backbone wildfires have caused extremely dangerous conditions that pose serious threats of post-fire flooding. Time was of the essence to get contracts in place to start clean-up efforts of drainage channels and washes to help prevent catastrophic flooding from monsoonal rains. Additionally, a contract was executed to gather an inventory of damaged and destroyed ranching infrastructure to assist the ranchers in determining replacement costs.

Gila County Procurement Policy BOS-FIN-113, Section 8D - Emergency Procurements outlines the process that may be taken during times of emergencies regarding the procurement of materials or services. The Procurement Officer may make or authorize others to make emergency procurements of materials, services, or construction items when there exists a threat to public health, welfare, property, or safety or if a situation exists which makes compliance contrary to the public interest; provided that such emergency procurements shall be made with such competition as is practicable under the circumstances. An emergency procurement shall be limited to those materials, services, or construction necessary to satisfy the emergency need. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file.

Evaluation

In order to have resources available, it was necessary to enter into not to exceed on-call service agreements with local contractors for post-fire flood mitigation clean-up targeting specific areas where there could be catastrophic flooding. Also engaging a contractor to work with ranchers reviewing and cataloging damaged and destroyed infrastructure is critical to detailing the costs associated with the wildfire.

Conclusion

Due to the impending monsoons, it was imperative that emergency contracts were executed timely to engage local contractors on the debris clean-up.

Recommendation

Staff recommends that the Board of Supervisors ratify its approval for the Chairman's signature on the contracts that are listed and attached to this agenda item for emergency post-fire mitigation.

Suggested Motion

Information/Discussion/Action for the Board of Supervisors to ratify its approval for the Board Chairman to sign various emergency contracts (listed and attached to this agenda item) which are related to emergency post-fire mitigation services. (Mary Springer)

Attachments
June 2021 Contracts
06222021A DJS
DJS Rate Sheet
06222021B 5d Mining
5D Mining Rate Sheet
06222021C CMS
CMS Rate Sheet
06222021D Dixon Rock
Dixon Rock Rate Sheet
06222021E Oddonetto
Oddonetto Rate Sheet
06222021F Dalmolin
Dalmolin Rate Sheet
06222021G Barcon
Barcon Rate Sheet
06222021H JW Fansler
JW Fansler Rate Sheet
06222021I Sullivan Paving
06232021 Cassie Wagonner
06232021 Cassie Waggoner