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Presentation 2. C.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Presentation of Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. |
| Background Information |
| At the request of Gila County Board of Supervisors' Chairman and Members, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2021 Fiscal Year Budget. This report contains General Fund fiscal data as of May 31, 2021. Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts. We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons. In addition, at the request of Chairman Humphrey and Member Supervisors Cline and Christensen, we maintain these reports for future inclusion in the FY 2022 Budget Book. |
| Evaluation |
Monthly Review Process- Monthly the Budget Manager reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.
Ongoing Communication- This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances. |
| Conclusion |
May 31, 2021 Summary
General Fund Revenue:
At the end of May 2021, Gila County’s General Fund Revenues were at 94% of the annual budget compared to a 11-month target of 92%. In total, Fiscal Year 2021 year-to-date revenues are $4,011,249.92 more than the same year-to-date revenues for Fiscal Year 2020.
Top 5 Revenue line items experiencing an increase compared to the 2020 fiscal year at 5/31 are:
Property Taxes
due to increases in centrally assessed values and timing of large payer payments |
2,952,460.88 |
| Auto Lieu Tax (VLT) |
365,523.59 |
| Excise Tax |
395,162.43 |
| Non-Business licenses & Permits |
149,200.51 |
| Miscellaneous* |
309,652.02 |
Top 5 Revenue line items experiencing a decrease compared to the 2020 fiscal year at 5/31 are:
| Investments |
(42,162.87) |
| Federal PILT |
(91,788.00) |
| Charges for Services - Public Safety |
(152,275.56) |
| Intergovernmental Agreements |
(79,368.92) |
| State Grants |
(149,296.65) |
General Fund Expenditure:
General Fund Expenditures including Encumbrances at 5/31/2021 are 80% of the budget compared to a 92% YTD target and $1,024,634.14 lower than 5/31/2020.
Gila County general fund departments continue to align with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety.
*Miscellaneous Revenue Detail:
The total Miscellaneous Revenue for General Fund as of 5/31/2021 is $653,818.12 compared to $309,652.02 as of 5/31/2020.
Below is a chart listing the extraordinary transactions for 2021 Fiscal year which comprise 90% of the year-to-year differences. The majority of the 2020 Fiscal Year amount was $250,000 for EORP Circuit Breaker from State of Arizona – that same amount has been received in fiscal year 2021.
| Department |
Date |
Treasurer's Receipt # |
Description |
Miscellaneous Account Code Receipts for 2021 Year to Date |
| Elections |
9/1/2020 |
129460 |
Secretary of State payment for 3/17/2020 Presidential Preference Election |
22,955.03 |
| Human Resources |
10/21/2020 |
129889 |
Department of Economic Security - reimbursement of 50% of costs from CARES Act |
10,678.63 |
| Finance |
9/15/2020 |
129566 |
ADEQ Payment for former Hayden Restaurant ADEQ21_BF2104 |
51,000.00 |
| Finance |
9/3/2020 |
129503 |
AZ State Treasurer Payment for former Hayden Restaurant ADEQ |
14,936.77 |
| GCSO |
11/17/2020 |
130093 |
State of Arizona Search & Rescue Reimbursement from November 2019 – June 2020 |
$28,844.37 |
| Finance |
FY2021 |
Reclassification |
Correcting Journal |
($20,258.26) |
| Superior Court Reimbursement |
FY2021 |
129198 |
Reimbursement for ASRS Vacation Payout |
$9,217.16 |
| Elections |
12/29/2020 |
130404 |
Globe Unified School District Election $2,865.60 / Town of Payson Election $5,937.50 |
$8,803.00 |
| GCSO |
12/15/2020 |
130322 |
State of Arizona Search & Rescue Reimbursement from November 2019 – June 2020 |
$15,775.95 |
| GCSO |
12/15/2020 |
130310 |
WETIP reimbursement/support from Freeport McMoRan |
$1,900.00 |
| GCSO |
12/2/2020 |
130233 |
Reimbursement for Tow Bill |
$263.00 |
| Finance |
1/7/2021 |
130472 |
County Long Term Care |
$187,464.62 |
| Elections |
2/5/2021 |
130706 |
Secretary of State Sample Ballot Reimbursement |
$6,314.82 |
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TOTAL |
$337,895.09 |
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| Recommendation |
| Presentation of May 31, 2021, Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. |
| Suggested Motion |
| Presentation of May 31, 2021, Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. (Maryn Belling) |
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