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ARF- 2645

Regular Agenda Item 3. D.

Regular BOS Meeting

Meeting Date:	07/01/2014
Submitted By:	Marian Sheppard, Clerk, BOS, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors
Fiscal Year:	2014	Budgeted?:	No
Contract Dates Begin & End:	N/A	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Acquisition of the NAPA Auto Parts Property at 110 W. Main Street in Payson, AZ.

Background Information

In 2007, Gila County began the process of developing a Long Range Facility Management Plan to accommodate County managerial needs and growth. It was determined in 2007, that the acquisition of future properties would be needed as the County Government expanded to meet the needs of the constituency.

The Board of Supervisors discussed this issue at its meeting of May 6, 2014, and, at that time, the Board voted to continue the discussion to the Board's June 24th meeting. The June 24th meeting includes an agenda item to adopt the County's Tentative Fiscal Year 2014-2015 Budget, so the Board felt it was appropriate to decide upon this proposed expense during the budget discussions.

Also, at the May 6th meeting the Board requested more information regarding all of the alternatives to address our office space needs for County operations including square footage requirements. Consultant Brevick has developed the inventory and projection of square footage requirements which will be discussed at the July 29, 2014 Board Work Session.

Evaluation

The Long Range Facility Management Plan, conducted in 2007, has recently been updated to review the condition of current existing County facilities in the Globe and Payson areas. While there has not been a drastic rise in population in Gila County in recent years, the business of providing programs and assistance that will benefit and aid the residents of Gila County is an ongoing endeavor. It takes staff and resources to apply for grants, manage resources and implement programs that will assist Gila County citizens. In particular, the facilities in the Payson area are sorely in need of expansion. Parking continues to be an ongoing problem for residents needing to access Gila County buildings. The purchase of the NAPA Auto Parts Building at 110 W. Main Street in Payson, AZ will aid in alleviating some of the space restraints Gila County is currently experiencing in Payson.

In addition, other office and court space needs must be considered on a county-wide basis.

Conclusion

Purchasing the NAPA Auto Parts Building will enable Gila County to expand the Gila County Payson complex to acquire the land for future expansion of facilities as referenced in the Amended Long Range Facilities Management Plan.

The plan which was presented at the February 25, 2014, Board of Supervisors' Work Session has been amended with the inclusion of building square footage availability and future needs for the entire county. Additional discussion and consideration be given to the overall space needs of the County at the July 29, 2014 Board Work Session.

Recommendation

Staff recommends that the Board consider purchasing the NAPA Auto Parts property on Main Street in Payson for a cost of not to exceed $450,500.

Suggested Motion

Information/Discussion/Action to purchase the NAPA Auto Parts property at 110 W. Main Street in Payson, Arizona, in an amount not to exceed $450,500 and authorize the Chairman to sign all required documents.
(Don McDaniel/Steve Stratton)

Attachments
No file(s) attached.