Agenda

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ARF- 2602

Regular Agenda Item 3. A.

Regular BOS Meeting

Meeting Date:	07/01/2014
Submitted For:	Jeffrey Hessenius
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Finance
Fiscal Year:	FY 2014-2018	Budgeted?:	Yes
Contract Dates Begin & End:	7-1-2014 to 6-30-2018	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Software Maintenance Agreement with New World Systems Corporation

Background Information

January 17, 2006, Gila County contracted with New World Systems Corporation to provide the County with a software accounting system. Per the agreement, new or updated modules may be added to the current County licensed new world application packages.

On May 17, 2011, the Board of Supervisors approved a Standard Software Maintenance Agreement for the New World software accounting system. The term of that agreement was July 1, 2011, to June 30, 2014.

Evaluation

The current Software Maintenance Agreement between Gila County and New World Systems Corporation for the accounting software utilized by Gila County will expire on June 30, 2014. The Software Maintenance Agreement with New World provides for customer service support, software updates and any software enhancements to our current packages.

Conclusion

This agreement will benefit the County by providing an up-to-date accounting system and will enhance financial accountability and reporting.

Recommendation

The Finance Director recommends that the Board of Supervisors approve the Software Maintenance Agreement between New World Systems Corporation for modules within the licensed new world application packages.

Suggested Motion

Information/Discussion/Action to approve a Standard Software Maintenance Agreement between Gila County and New World Systems Corporation in the amount of $422,810 plus sales tax for a four-year term from July 1, 2014, to June 30, 2018, to provide continued maintenance on the County licensed New World application packages. (Jeff Hessenius)

Attachments
New World Standard Software Maintenance Agreement for 2014 to 2018
Standard Software Maintenance Agreement for 7-1-11 to 6-30-14
Legal Explanation