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  Regular Agenda Item     3. K.    
Regular BOS Meeting
Meeting Date: 06/21/2022  
Submitted For: Steve Sanders Submitted By: Shannon Coons, Fiscal Services Manager
Department: Public Works Division: Recycling & Landfill Management
Fiscal Year: FY2022 Budgeted?: Yes
Contract Dates
Begin & End:
9-15-21 to 9-14-22 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Cancellation of Professional Services Contract No. 062420 for Solid Waste Management Services
Background Information
On September 15, 2020, Gila County entered into Professional Services Contract No. 062420 with DCR Services and Construction for Solid Waste Management Services for Buckhead Mesa and Russell Gulch Landfills.

On September 7, 2021, Gila County exercised its option to extend the contract to September 14, 2022.

In May 2022, DCR Services informed us that they no longer contracted with one of their employees who had extensive knowledge of our landfills and wished to cancel the contract. The contract only allows for the County to cancel, not the vendor.

Since the qualified employee is no longer with DCR the Solid Waste Division has no objections to canceling the contract which is due to expire later this year. Public Works made arrangements with DCR to relinquish information regarding the landfills and other items before requesting the cancellation from the Board of Supervisors.
Evaluation
There is no reason to continue the contract if the vendor cannot provide the services needed.
Conclusion
It is in the best interest of all involved to cancel the contract with DRC Services and Construction.
Recommendation
The Public Works Department Director and the Solid Waste Division recommend canceling the contract with DCR Services.
Suggested Motion
Information/Discussion/Action to authorize the Public Works Department Director to cancel Professional Services Contract No. 062420 between Gila County and DCR Services and Construction, Inc. (Steve Sanders)

Attachments
DCR Request to Terminate Contract
DCR Amendment No. 1 to Contract 062420
Original DCR Contract 062420

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