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  Regular Agenda Item     4. G.    
Regular BOS Meeting
Meeting Date: 06/07/2022  
Submitted For: Steve Sanders Submitted By: Shannon Coons, Fiscal Services Manager
Department: Public Works Division: Recycling & Landfill Management
Fiscal Year: FY2022 Budgeted?: Yes
Contract Dates
Begin & End:
3/25/2022 to 6/30/2022 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Approval on an Amendment No. 1 to increase Contract 111521 for the Buckhead Mesa Landfill West Pond Repair
Background Information
On January 4, 2022, the Board of Supervisors approved the advertisement for the repair of the Buckhead Mesa Pond Liner. The contract award to InterMountain West Civil Constructors, Inc. (IMWCC) was approved on March 15, 2022, in the amount of $146,380 under Contract No. 111521.
Evaluation
The estimate of the square footage of the liner was 14,800 and the contract does state that any authorized increases to the work shall be authorized by Change Order. The Contract Price shall be increased by the amount of material. The contract did not have a contingency percentage built-in and the dollar amount was based on the bid.

During the construction process, it was noticed that more liner would need to be put in and the change order didn’t occur through oversight of staff. When the project ended, the contractor IMWCC sent an invoice that was over the contracted amount, and the conversation between staff and the engineer began.
Conclusion
Since there is language in the contract to allow change orders and the Engineer agreed with the contractor on the final square footage amount, it is reasonable to add the amount of $10,007.27 to the contract by an Amendment. The additional square footage quantity is 1,099.70 at $9.10 per square foot.
Recommendation
Gila County Public Works Director and staff recommend approval of Amendment No. 1 to increase Contract No. 111521 by $10,007.27 for the additional 1,099.70 square footage of liner that was needed to complete the pond liner project.
Suggested Motion
Information/Discussion/Action to approve Amendment No. 1 to Contract No. 111521 with InterMountain West Civil Constructors to increase the amount by $10,007.27 for a total contract amount of $156,387.27 to pay for the additional square footage of the landfill pond liner.  (Steve Sanders)

Attachments
Amendment No. One Contract No. 111521
Contract No. 111521 Quantities Breakdown
IMWCC Contract No. 111521

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