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  Consent Agenda Item     5. E.    
Regular BOS Meeting
Meeting Date: 06/07/2022  
Submitted For: Steve Sanders Submitted By: Shannon Coons, Fiscal Services Manager
Department: Public Works Division: Roads
Fiscal Year: FY2022 & FY2023 Budgeted?: Yes
Contract Dates
Begin & End:
June 1, 2022 to May 31, 2023 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Approval of Amendment No. 1 to Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami for the maintenance of Mackey Camp Road for one year.
Background Information
S. Mackey Camp Road is approximately 2160 feet in length lying both in unincorporated Gila County and in the town limits of Miami. Residents have requested maintenance from the Town and County on the road. The road crosses numerous parcels of private land. Easements will need to be granted to the County prior to any maintenance of the road.

On April 20, 2021, the Board of Supervisors approved Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami for Gila County to provide maintenance of Mackey Camp Road for the period of one calendar year after the execution of the IGA with up to three additional one-year extensions by mutual agreement of the parties.

On June 1, 2021, the Board of Supervisors authorized the Board Chairman to sign corrected Intergovernmental Agreement No. 012621 to correct paragraph G-Automatic Renewal.
Evaluation
Gila County staff and Town of Miami staff met and decided that if easements were given for the maintenance of the road, the Town would pay to maintain the road inside the Town boundary and the County would pay for maintenance outside the town limits. Maintenance would consist of grading the road one time a year. Specific details are included in the Intergovernmental Agreement.
Conclusion
Signing Amendment No. 1 to the Intergovernmental Agreement will allow the Town and the County to maintain the road on an annual basis once all easements are acquired.
Recommendation
Staff recommends the Board's approval of Amendment No. 1 to Intergovernmental Agreement Amendment No. 012621 to extend the term of the agreement for one more year.
Suggested Motion
Approval of Amendment No. 1 to Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami to extend the term for one additional year to June 1, 2023, for the maintenance of Mackey Camp Road.

Attachments
Amendment No. 1 to Intergovernmental Agreement No. 012621
Intergovernmental Agreement No. 012621 with the Town of Miami

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