Agenda

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Regular Agenda Item 4. I.

Regular BOS Meeting

Meeting Date:	06/07/2022
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY22-23	Budgeted?:	Yes
Contract Dates Begin & End:	7/1/2022 - 6/30/2023	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approval of FY 2022-2023 Contract Award to the Arizona Silver Belt for Annual Newspaper Advertising - Call for Bids No. 04292022

Background Information

Arizona Revised Statutes (A.R.S.) § 11-255 (A)states, "The board shall contract annually for all advertising, publications, and printing required to be done or made by all departments of county government."

Evaluation

On April 6, 2022, the bid specifications for this contract were sent by email with a read receipt to the two newspapers; Arizona Silver Belt and the Payson Roundup, which are qualified per A.R.S. § 11-255 (D) to provide these services in Gila County. The bid date passed, and one late bid was received on 4/28. A new bid document Invitation for Bids (IFB) No. 04292022 was prepared and emailed to both the Arizona Silver Belt and Payson Roundup newspapers. Both newspapers were also contacted by phone. The new due date to submit bids was May 16, 2022. Bids were received on or before the new specified date and both bids were responsive.

Conclusion

Bids from the Arizona Silver Belt and the Payson Roundup were received prior to May 16, 2022, and were opened by the Finance staff.

Recommendation

The Board of Supervisors shall review all bids that have been submitted pursuant to Call for Bids No. 04292022 and award a contract commencing July 1, 2022, through June 30, 2023. A.R.S. § 11-255 (D) states, "The newspaper which is awarded the contract pursuant to subsection C may be referred to as the official newspaper of the county." Staff recommends awarding the annual publishing and advertising contract to the Arizona Silver Belt at the rate of $2.50 per column inch.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Call for Bids No. 04292022 to provide all advertising, publications, and printing required to be done or made by all departments of Gila County for fiscal year July 1, 2022, through June 30, 2023; and award a contract to the Arizona Silver Belt newspaper at the cost of $2.50 per column inch for all paid publishing and advertising. (Mary Springer)

Attachments
Invitation for Bids
Arizona Silver Belt Bid
Payson Roundup Bid