Agenda

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ARF- 6716

2. D.

Special Meeting

Meeting Date:	06/29/2021
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY21-22	Budgeted?:	Yes
Contract Dates Begin & End:	07-01-2021 - 06-30-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approve FY 2021-2022 Contract Award to the Arizona Silver Belt for Annual Newspaper Advertising - Call for Bids No. 05242021

Background Information

Arizona Revised Statutes (A.R.S.) § 11-255 (A)states, "The board shall contract annually for all advertising, publications, and printing required to be done or made by all departments of county government."

Evaluation

On June 1, 2021, the bid specifications for this contract were sent by email with a read receipt to the two newspapers; Arizona Silver Belt and the Payson Roundup, which are qualified per A.R.S. § 11-255 (D) to provide these services in Gila County.

Conclusion

Bids were opened by Stephanie Chaidez and Betty Hurst in Stephanie Chaidez's office at 3 p.m. on Wednesday, June 16, 2021. The bid results and checklist of qualifications are attached to this agenda item. The Arizona Silver Belt submitted a rate of 2.50 per column inch. The Payson Roundup newspaper did not submit a bid.

Recommendation

The Board of Supervisors shall review all bids that have been submitted pursuant to Call for Bids No. 05242021 and award a contract commencing July 1, 2021, through June 30, 2022. A.R.S. § 11-255 (D) states, "The newspaper which is awarded the contract pursuant to subsection C may be referred to as the official newspaper of the county." Staff recommends awarding the annual publishing and advertising contract to the Arizona Silver Belt at the rate of $2.50 per column inch, which was the only responsive, and responsible bid received by the stated deadline.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Call for Bids No. 05242021 to provide all advertising, publications, and printing required to be done or made by all departments of Gila County for fiscal year July 1, 2021, through June 30, 2022; and award a contract to the Arizona Silver Belt newspaper at the cost of $2.50 per column inch for all paid publishing and advertising. (Mary Springer)

Attachments
ARS 11-255
Request to advertise
05242021 Call for Bids
Arizona Silver Belt Bid