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Regular Agenda Item 3. J.

Regular BOS Meeting

Meeting Date:	06/01/2021
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY21-22	Budgeted?:	Yes
Contract Dates Begin & End:	07-01-2021 - 06-30-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Request to Advertise Request for Sealed Proposals (RFSP) No. 05242021 - Annual Newspaper Contract

Background Information

A.R.S. § 11-255 (A) states, "The board shall contract annually for all advertising, publications, and printing required to be done or made by all departments of county government." The formal Request for Sealed Proposals No. 05242021 is calling for written bids for the advertising, publications, and printing required by all county departments during the ensuing year (July 1, 2021 through June 30, 2022) and stating on what day the bids received will be opened.

Evaluation

The Board of Supervisors needs to authorize the advertisement of Bids No. 05242021 so that a newspaper may be selected to provide all advertising, publications, and printing required to be done or made by all departments of county government for the period July 1, 2021 through June 30, 2022.

Conclusion

A.R.S. § 11-255 requires that the Board of Supervisors award an annual newspaper contract; therefore, the Board needs to authorize RFSP No. 05242021 in order to select the most qualified newspaper and award the annual contract. The contract will begin on July 1, 2021 through June 30, 2022.

Recommendation

Staff recommends that the Board of Supervisors authorize the advertisement of RFSP No. 05242021.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Sealed Proposals No. 05242021-Annual Newspaper Contract to solicit bids for an annual contract for all advertising, publications, and printing required to be done or made by all departments of Gila County government for the period July 1, 2021 through June 30, 2022. (Mary Springer)

Attachments
ARS 11-255
Exhibit H Request to Advertise
05242021 Solicitation Page
Call for Bids 05242021