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Regular Agenda Item 3. G.

Regular BOS Meeting

Meeting Date:	06/15/2021
Submitted For:	Adam Shepherd	Submitted By:	Debra Williams, 911 Coordinator
Department:	Sheriff's Office
Fiscal Year:	FY2022	Budgeted?:	No
Contract Dates Begin & End:	July 1, 2021 through June 30, 2022	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

FY 2022 9-1-1 Grant Agreement No. ADOA-AZ911-22-05

Background Information

On February 16, 2021, the Board authorized the electronic submittal of a grant application in the amount of $192,654 to the Arizona 9-1-1 Program Office by March 5, 2021 to support the Gila 9-1-1 Network FY 2022 program budget.

On March 4, 2021, a state 9-1-1 Program Manager called to request any additional necessary costs be added to the budget application for review by the state team. As both the *PSAPs (Public Safety Answering Points) in the Gila 9-1-1 Network had requested one additional 9-1-1 seat (workstation) in grant cycles 2020 and 2021, discussion with the Payson Police Department (PD) Communications Manager resulted in confirmation to re-submit the related costs for their request. Along with the related costs for the Sheriff's Office PSAP, the grant application was submitted on March 5, 2021 for a total of $245,865.23.

Evaluation

During the review process, the state requested additional backup and justification from each PSAP. After review and discussions with the Payson PD Communications Manager, 9-1-1 call volume reports, including calls received over administration lines that resulted in a 9-1-1 emergency priority, were submitted for review to the State 9-1-1 Program Office.

Conclusion

After thorough data analysis by the state program office, the final grant award for the FY2022 Gila 9-1-1 Network, as found in Agreement Section 7.3, is as follows:

Equipment: $26,606
Contractual/Outside Services: $191,490
Admin: $3,557
Total Grant Award: $221,653

Recommendation

It is the recommendation of Sheriff J. Adam Shepherd that the Board of Supervisors approve the FY 2022 Arizona 9-1-1 Program Grant Agreement No. ADOA-AZ911-22-05 in the amount of $221,653.

Suggested Motion

Information/Discussion/Action to approve FY 2022 Arizona 9-1-1 Program Grant Agreement No. ADOA-AZ911-22-05 in the amount of $221,653 between the Arizona Department of Administration and the Gila County Sheriff's Office for the performance period of July 1, 2021 through June 30, 2022. (Debra Williams)

Attachments
911 FY22 Grant Agreement
FY22 9-1-1 Network Grant Submissions and Award
FY22 9-1-1 Grant Award Letter