Agenda

Back to Calendar Return

Regular Agenda Item 2. D.

Regular BOS Meeting

Meeting Date:	06/02/2020
Submitted For:	Mary Springer	Submitted By:	Mary Springer, Finance Director
Department:	Finance
Fiscal Year:	FY20-21	Budgeted?:	Yes
Contract Dates Begin & End:	7/1/2020 - 6/30/2021	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Request approval of Contract No. 040320-A to ATOZEN, LLC DBA Sanders Transport and No. 040320-B to Lamont Mortuary of Globe for the provision of autopsy transport services.

Background Information

Currently, the funeral homes are used to transport deceased persons from their location to the location where the autopsy will be performed. There are no current contracts in place identifying pricing and availability. In order to secure the service when needed, it is the desire of the County to enter into service contracts that provide specific costs and are deemed in the best interest of the County. Proposals were publicly opened on May 13, 2020, and 2 responsive and responsible proposals were received from ATOZEN, LLC DBA Sanders Transport and Lamont Mortuary of Globe.

Evaluation

The transport service is necessary and required to transport deceased persons when an autopsy is necessary as determined by the County Attorney. Negotiated contracts need to be in place to secure pricing for a specified period. Of the proposals evaluated the following proposals were deemed the best overall value for Gila County based on pricing and geographical location to provide services. Award contract to ATOZEN, LLC DBA Sanders Transport for the following areas: Gisela, Globe, Hayden, Miami, Payson, Pine-Strawberry, Punkin Center, Rye, Star Valley, Winkelman, and other locations within Gila County. Award contract to Lamont Mortuary of Globe for the following areas: Roosevelt, San Carlos, Tonto Basin, Young.

Conclusion

It is in the best interest of the County to award contracts to provide autopsy transport services as required.

Recommendation

Staff recommends approval.

Suggested Motion

Information/Discussion/Action to approve Contract No. 040320-A to ATOZEN, LLC DBA Sanders Transport in the amount of $45,000, and Contract No. 040320-B to Lamont Mortuary of Globe in the amount of $25,000 for the provision of autopsy transport services. (Mary Springer)

Attachments
Request to Advertise
Notice of Invitation for Bids
IFB 040320
IFB 040320 Bid Results
IFB 040320 Bid Analysis
IFB 040320 Sign in Sheet
Contract 040320-A ATO ZEN
Contract 040320-B Lamont
Addendum No. 1 to Notice Of Invitation for Bids No. 040320