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ARF- 1850

Consent Agenda Item 3- B

Regular BOS Meeting

Meeting Date:	06/04/2013
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, Deputy Director of Emergency Services, Health & Emergency Services Division
Department:	Health & Emergency Management	Division:	Emergency Management
Fiscal Year:	CoFY2013	Budgeted?:	No
Contract Dates Begin & End:	10/01/2011-09/30/2012	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment#1 to Subgrantee Agreement 11-AZDOHS-CCP-888300-01 with the Arizona Department of Homeland Security.

Background Information

The original grant award was accepted on Nov 5, 2011 and all funds were expended by 09/30/2012. Supporting reimbursement documents were then mailed to the Arizona Department of Homeland Security (AZDOHS). On Dec 10, 2012 Emergency Management was notified those documents had not been received. At this time, Emergency Management requested a grant extension. Along with this grant extension AZDOHS provided us with an admendment which changes the language of the reporting requirements.

Evaluation

Amendment #1 changes the language in Section X - Reporting Requirements from 45 days to 273 days to allow for reimbursement request.

Conclusion

Admendment #1 will allow for reimbursement of $1,395.00 that was used to purchase training and exercise materials in support of the Northern Gila County Community Emergency Response Team, a volunteer group organized according to Homeland Security guidelines and an integral component of community involvement for Gila County.

Recommendation

The Director of Health & Emergency Services recommends approval of the Chairman's signature on Amendment #1 Subgrantee Requirement 11-AZDOHS-HSGP-888300-01 with the Arizona Department of Homeland Security that authorizes a change in reporting requirements specified in Section X.

Suggested Motion

Authorization of the Chairman's signature on Amendment No. 1 to Subgrantee Agreement 11-AZDOHS-HSGP-888300-01 between Gila County and the Arizona Department of Homeland Security to reflect a change in reporting requirements as outlined in Section X of the Subgrantee Agreement.

Attachments
AQ Item 948
Amendment#1
SubgranteeAgreement
PropertyControlForm
ReimbRequest
QtrlyReports
Legal Explanation