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ARF- 1827 Regular Agenda Item     2- F    
Regular BOS Meeting
Meeting Date: 06/04/2013  
Submitted For: Steve Stratton
Submitted By: Gloria Aguirre, Accountant Senior, Public Works Division
Department: Public Works Division: Administration
Fiscal Year: FY 2013 Budgeted?: Yes
Contract Dates
Begin & End: 		FY2013 Grant?: No
Matching
Requirement?: 		No
 Fund?: Renewal
Information
Request/Subject
Approval of transfer of $50,000 to cover additional costs associated with security of Gila County buildings. 
Background Information
Building security was budgeted at $200,000 for FY 2013.  However, time estimates have been reduced which enables the security plan to be implemented faster than anticipated.  The project for the Michaelson Building has been put on hold for this fiscal year. In order to cover the costs for the security projects this fiscal year 2013, this transfer from the Michaelson Remodel Project in Fund 1007 is an option.
Evaluation
Year to date expenses now total $136,846 and an additional amount of $27,180 in current purchase orders are expected to be expensed before June 30.  The plan for approximately $59,948 in security purchase orders for the security plan of both Globe and Payson buildings should be available before mid-June and will give the vendors time to accomplish this portion of work.  The transfer of $50,000 would ensure that the fund would not have a negative cash balance at June 30.
Conclusion
Additional funds will ensure that the security plan is implemented in a timely manner and the fund will not be at a deficit at 6-30-2013.
Recommendation
Approve an unbudgeted fund transfer of $50,000 into Fund #1124-Superior & J.P. Courts Security from Fund #1007-Capital Improvements.
Suggested Motion
Information/Discussion/Action to approve an unbudgeted transfer into County Fund No. 1124-Superior and Justice of the Peace Courts Security in the amount of $50,000 with a corresponding unbudgeted transfer out of Fund No. 1007-Capital Improvements.  (Steve Stratton)
Attachments
Expense Detail

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