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PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.
Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live
Citizens may submit written comments related to the May 7th Regular Meeting agenda by no later than 5 p.m. on Monday, May 6th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email.
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REGULAR MEETING - TUESDAY, MAY 7, 2024 - 10:00 A.M.
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| 1. |
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CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION |
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| 2. |
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PRESENTATIONS: |
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A. |
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Presentation by the Arizona Auditor General's Office regarding Gila County's FY 2023 Financial and Single Audit results and findings. (Michelle Walters/Daniel Hunt) |
Presented |
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B. |
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Presentation of Gila County General Fund financial data as it compares to the fiscal year 2024 Gila County Budget and fiscal years 2023, 2022, 2021, 2020, & 2019 year-to-date performance. (Maryn Belling) |
Presented |
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C. |
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Presentation regarding the results of the March 29, 2024, online auction held by Public Surplus on behalf of Gila County for the sale of surplus or obsolete County vehicles and equipment. (Maryn Belling) |
Presented |
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| 3. |
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PUBLIC HEARINGS: |
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A. |
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Information/Discussion/Action to adopt Resolution No. 24-05-01 to name East Tonto Creek Bridge Road in the Tonto Basin area. (Tom Homan) |
Adopted |
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B. |
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Information/Discussion/Action to adopt Resolution No. 24-05-02 to name East Gypsy Road in the Tonto Basin area. (Tom Homan) |
Adopted |
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C. |
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Information/Discussion/Action to adopt Resolution No. 24-05-03 to name West Accuracy Trail in the Tonto Basin area. (Tom Homan) |
Adopted |
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D. |
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Information/Discussion/Action to adopt Resolution No. 24-05-04 to name East Perkins Store Lane in the Young area. (Tom Homan) |
Adopted |
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| 4. |
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REGULAR AGENDA ITEMS: |
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A. |
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Information/Discussion/Action to approve Modification No. 3 to Cooperative Law Enforcement Agreement No. 21-LE-11031200-038 between the Gila County Sheriff's Office and the U.S. Department of Agriculture, Forest Service to add funding in the amount of $74,800 for the performance period of last signature through February 1, 2026, and change the cooperator name from Gila, County to Gila County, Az to match SAM registration. (Sarah White) |
Approved |
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B. |
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Information/Discussion/Action to approve an Intergovernmental Agreement between Pinal County Schools and Gila County Schools to have all school-age children from Gila County that are detained in the Pinal County Youth Justice Center (Detention) to be served by Pinal County Schools through HOPE School during the period of their detention in the Pinal County Youth Justice Center (Detention) for the period July 1, 2024, through June 30, 2025. (Roy Sandoval) |
Approved |
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C. |
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Information/Discussion/Action to approve a Memorandum of Understanding between the Pinal County School Superintendent, Gila County School Superintendent, Pinal County Superior Court Presiding Juvenile Court Judge, and Gila County Superior Court Presiding Juvenile Court Judge agreeing that Pinal County will be the County of Jurisdiction for Pinal County's Youth Justice Center (Detention) Education Program, which will serve Gila County's school-age children during the period of their detention at the Pinal County Youth Justice Center (Detention). (Roy Sandoval) |
Approved |
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D. |
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Information/Discussion/Action to authorize the submittal of the Superior Courts' FY 24 "Fill the Gap" Grant Application to the Administrative Office of the Courts in the amount of $18,641 for audio-visual upgrades to two courtrooms in Globe. (Jonathan Bearup) |
Authorized |
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E. |
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Information/Discussion/Action to approve the use of Contract Agreement No. GSA 47QTCA24D007E with Technology Providers Inc. to provide audio/video upgrades to the Globe Superior Court courtrooms in an amount not to exceed $65,201.59. (Jonathan Bearup) |
Approved |
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F. |
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Information/Discussion/Action to approve Amendment No. 3 to Contract No. 012021-2 with GH2 Architects to extend the contract through December 31, 2024, for a not to exceed contract amount of $200,000. (Melissa Cerventes) |
Approved |
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G. |
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Information/Discussion/Action to receive an update on the activities of the Pinal-Gila Council for Senior Citizens (PGCSC) and approve Agreement No. 03152024 with PGCSC whereby the County will disburse $165,000; and further, the Board finds and determines this is for the benefit to provide services to persons with disabilities and aged persons within Gila County. (Maryn Belling/Ana Medina) |
Approved |
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H. |
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Information/Discussion/Action to approve Professional Services Contract No. 012924 with Bose Public Affairs Group in the amount of $84,000 per year (at a rate of $7,000 per month) plus up to $4,000 in travel-related expenses to continue providing lobbying and consulting services at the federal government level to Gila County, effective February 1, 2024, through June 30, 2025. (Maryn Belling) |
Approved |
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I. |
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Information/Discussion/Action to approve the implementation of budgeted and unbudgeted interfund transfers for FY 2024 as approved for preparation at the Board of Supervisors' November 7, 2023, Regular Meeting. (Maryn Belling) |
Approved |
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J. |
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Information/Discussion/Action to review the bids for Request for Proposals No. 011224 - Cost Allocation Plan and CFR (Federal) Cost Allocation Plan Services; award to the most responsive, responsible, and qualified bidder and authorize the Chairman's signature on the award contract. (Maryn Belling) |
Awarded |
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K. |
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Information/Discussion/Action to approve Amendment No. 2 to Service Agreement No. 10042021 with Atlas Technical Consultants to extend the term of the Agreement through October 31, 2025, and increase the contract budget by $97,400, which will be utilized for blighted property assessments. (Aimee Staten) |
Approved |
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L. |
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Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. CTR068202) with the Arizona Department of Health Services in the amount of $226,000, which will allow the Public Health and Community Services Department to continue to provide HIV care and services for Gila County from April 1, 2024, through March 31, 2028. (Joshua Beck) |
Approved |
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M. |
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Information/Discussion/Action to approve Amendment No. 8 to Contract No. 019-0444 between the Pinal-Gila Council for Senior Citizens Area Agency on Aging, Region V, and Gila County Public Health and Community Services Department to receive additional funding of $55,000 to continue providing eligible citizens with home repair, renovations, and housing supportive services from July 1, 2023, to June 30, 2024. (Stella Gore) |
Approved |
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N. |
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Information/Discussion/Action to approve Amendment No. 2 to the Independent Contractor Agreement (Contract No. 07012023-24) between the Arizona Community Action Association d/b/a Wildfire and the Gila County Public Health & Community Services Department, whereby Wildfire will administer an additional $30,000 of funding for a total contract amount of $70,020 which will be used to provide APS crisis bill assistance to eligible citizens residing in Gila County for the period of July 1, 2023, through June 30, 2024. (Stella Gore) |
Approved |
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O. |
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Information/Discussion/Action to approve Amendment No. 1 to Contract No. 071023 with Cactus Asphalt to extend the term of the contract through October 31, 2024. (Tom Goodman) |
Approved |
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P. |
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Information/Discussion/Action to approve Amendment No. 2 to Emergency Management Performance Grant No. EMF-2023-APP-00008-S01 with the Arizona Department of Emergency & Military Affairs, Division of Emergency Management, which corrects the award number to EMF-2023-EP-00008-S01. (Carl Melford) |
Approved |
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Q. |
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Information/Discussion/Action to approve Economic Development Agreement No. 040824 between Gila County and Tonto Rim Search & Rescue Squad Inc. in the amount of $14,788 to support the purchase of Garmin inReach Mini 2 for two way satellite communications that will be used while conducting search and rescues in the rough terrain of Gila County, which the Board has determined to be for the benefit of the public. (Stephen Christensen) |
Approved |
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R. |
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Information/Discussion/Action to approve Economic Development Agreement No.040524 between Gila County and Mogollon Valley Pit Program, Inc. in the amount of $5,000 to support covering some of the costs associated with making the brush pit a cleaner and safer area to dispose of fire wise materials, which the Board has determined to be for the benefit of the public. (Stephen Christensen) |
Approved |
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S. |
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Information/Discussion/Action to approve Economic Development Agreement No. 040624 between Gila County and the Payson Pilots Association Inc. in the amount of $1,200 to support venue expenses and aviation education at the Payson Aerofair event scheduled for October 19, 2024, which the Board has determined to be for the benefit of the public. (Stephen Christensen) |
Approved |
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T. |
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Information/Discussion/Action to approve Economic Development Agreement No. 040424 between Gila County and the Payson Military Honor Guard Inc. in the amount of $3,000 to provide military honors, members with proper military uniforms, and flags for families of fallen soldiers and veterans, which the Board has determined to be for the benefit of the public. (Stephen Christensen) |
Approved |
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| 5. |
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CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) |
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A. |
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Approval of an Application for Fireworks Display submitted by Reyman Pyrotechnics and sponsored by Freeport-McMoRan, Inc. (FMI) to provide a fireworks display on Thursday, July 4, 2024, at the FMI Miami Operations mine site. |
Approved |
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B. |
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Approval of Amendment No. 2 to Intergovernmental Agreement No. 030122 between the Town of Winkelman and Gila County, through the Gila County Community Development Department, to extend the contract term for an additional year to April 4, 2025. |
Approved |
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C. |
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Acknowledgment of the March 2024 monthly activity report submitted by the Recorder's Office. |
Acknowledged |
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D. |
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Acknowledgment of the March 2024 monthly activity report submitted by the Globe Regional Justice of the Peace's Office. |
Acknowledged |
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E. |
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Acknowledgment of March 2024 monthly activity report submitted by Globe Regional Constable's Office. |
Acknowledged |
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F. |
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Acknowledgment of the March 2024 monthly activity report submitted by the Payson Regional Constable's Office. |
Acknowledged |
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G. |
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Acknowledgment of the March 2024 monthly activity report submitted by the Clerk of the Superior Court's Office. |
Acknowledged |
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H. |
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Acknowledgment of the March 2024 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. |
Acknowledged |
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I. |
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Acknowledgment of the report for the County Manager approved contracts under $50,000 for the month of March 2024. |
Acknowledged |
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| 6. |
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CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. |
Comments Provided |
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| 7. |
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At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented. |
Comments Provided |
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IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
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