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Regular Agenda Item 4. B.

Regular BOS Meeting

Meeting Date:	05/17/2022
Submitted For:	Jonathan Bearup	Submitted By:	Jonathan Bearup, Court Administrator
Department:	Superior Court	Division:	Superior Court Administration

Information

Request/Subject

The Superior Court is requesting the Board of Supervisors' approval on its Fiscal Year 2023 Field Trainer Grant Application.

Background Information

The Field Trainer program is a cooperative endeavor between the Administrative Office of the Courts ("AOC") and County trial courts. A Field Trainer is a full-time, co-funded position designed to provide field support and training to various courts. The Field Trainer acts as a liaison with the AOC and delivers specific pertinent information to court managers and staff about forthcoming automation initiatives and projects.

Evaluation

The Gila County courts, at all levels, continue to experience the introduction of important and intensive automation projects. The “eFiling” system has been expanded to additional case types greatly increasing the capacity for digital document filings. The corresponding component, “eBench” has similarly been expanded. In FY23, the Administrative Office of the Courts will roll out a new "digital evidence" package. The Superior Court believes that a Field Trainer will greatly assist with diffusing the necessary knowledge and conducting the appropriate training to ensure the successful implementation of these items. Additionally, the Field Trainer serves as the County (Courts’) Training Coordinator and is responsible for presenting training opportunities for all staff to comply with the continuing judicial education mandate, “COJET”. Lastly, the Filed Trainer also serves as a conduit to provide feedback and requests for assistance at the State-level.

The AOC provides $25,000 of funding for the salary and ERE of the position and the position has been incorporated into the Courts’ Coordinated Budget since FY2018.

Conclusion

Given the ongoing automation demands of the courts, the Superior Court would like to continue the position of Field Trainer to coordinate training and support.

Recommendation

The Superior Court recommends that the Board of Supervisor's approve the fiscal year 2023 Field Trainer Grant Application that will be submitted to the Court Services Division, AOC.

Suggested Motion

Information/Discussion/Action to approve the Superior Court's submission of a fiscal year 2023 Field Trainer Grant Application to the Court Services Division, Administrative Office of the Courts, in the amount of $25,000. (Jon Bearup)

Attachments
FY23 Field Trainer Application