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  Regular Agenda Item     4. F.    
Regular BOS Meeting
Meeting Date: 05/17/2022  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Public Works  
Fiscal Year: 2022 Budgeted?: Yes
Contract Dates
Begin & End:
05-17-22 to 06-30-22 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Contract Award in Response to Invitation for Bids No. 012422-Two (2) New 2022 Ford Escape All Wheel Drive 2.0L EcoBoost Vehicles
Background Information
On February 8, 2022, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 012422-Two (2) New 2022 ford Escape AWD 2.0L EcoBoost.

Invitation for Bids No. 012422 was advertised in the Arizona Silver Belt on February 16, 2022, and February 23, 2022.

The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for Sheriff's Office Justice Enhancement Detention use. These vehicles would replace vehicles (A-026 and A-077) that are costing a lot of money in repairs and fuel and are at or above 200,000 miles and/or exceed two or more requirements for replacement as supported by Agile Fleet Data and current General Services Fleet Division Vehicle Replacement Plan Data. Vehicles (A-026 and A-077) will be used as a “trade-in” to prevent increasing the size of the fleet and will be disposed of at auction.
Evaluation
Sealed bids were accepted at the Gila County Finance Department through 11:00 A.M., MSR, on March 9, 2022. The Finance Department received bids from one vendor in response to Invitation for Bids No. 012422.

McSpadden Ford met all bid specifications and offered the low bid price of $70,090.90.
Conclusion
The vehicles that will be purchased with this contract will be used by Sheriff's Office Justice Enhancement Detention to replace older vehicles that have met the requirements of the County and have exceeded the recommended replacement intervals.
Recommendation
The Public Works Department Director recommends that the Board of Supervisors award a contract to McSpadden Ford, Inc. in the amount of $70,090.90 in response to Invitation for Bids No.012422 for the purchase of two (2) new Ford Escape AWD 2.0L EcoBoost vehicles for Sheriff's Office Justice Enhancement Detention use as outlined in the McSpadden Ford proposal.
Suggested Motion
Information/Discussion/Action to review the bid submitted for Invitation for Bids No. 012422 to purchase two (2) new Ford Escape AWD 2.0L EcoBoost vehicles; award a contract to McSpadden Ford; and authorize the Chairman's signature on the award contract. (Steve Sanders)

Attachments
Invitation for Bids No. 012422 with Award Contract
As Read Bid Results
Quote Tabulation

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