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Regular Agenda Item 4. A.

Regular BOS Meeting

Meeting Date:	04/02/2024
Submitted For:	David LaForge	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2024	Budgeted?:	Yes
Contract Dates Begin & End:	08-02-22 to 06-30-25	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Partners, LLC.

Background Information

On August 2, 2022 the Board of Supervisors approved State Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC for the purchase of Eight (8) New Ford Expeditions.

It is the intent of this solicitation to establish a request of approval to add sales tax costs to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC for the purchase of 8 (eight) new Ford Expeditions; and to extend the term of the contract through June 30, 2025, due the needed time for delivery of the vehicles.

The original quotes received from San Tan Ford Partners, LLC did not have sales tax included and the vehicles were budgeted for $80,000.

Evaluation

Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Partners, LLC for the purchase of eight (8) new Ford Expeditions extends the term of the contract through June 30, 2025; and increases the contract by $19,940.90 for a not to exceed contract amount of $659,940.90.

Conclusion

The Public Works Department Director wishes to execute Amendment No. 1 to State Contract No. CTR059323 with San Tan Partners, LLC. to extend the term of the contract through June 30, 2025; and to increase the contract by $19,940.90 for a not to exceed contract amount of $659,940.90.

The Ford Expeditions mentioned above would allow the Sheriff's Office to update their fleet of vehicles.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Partners, LLC to extend the term of the contract through June 30, 2025; and to increase the contract by $19,940.90 for a not to exceed contract amount of $659,940.90.

Suggested Motion

Information/Discussion/Action to approve Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Partners, LLC to extend the term of the contract through June 30, 2025; and to increase the contract by $19,940.90. (David LaForge)

Attachments
Amendment No. 1 to Contract Agreement CTR059323
State CTR059323
8/8/22 Staff Report and Proposal