Agenda

Back to Calendar Return

Consent Agenda Item 5. B.

Regular BOS Meeting

Meeting Date:	04/02/2024
Submitted For:	David LaForge	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works	Division:	Auto Shop
Fiscal Year:	2023-2024	Budgeted?:	Yes
Contract Dates Begin & End:	11-01-22 to 04-30-24	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC

Background Information

The State of Arizona Procurement Office has an agreement with San Tan Ford Partners, LLC, of which the County is able to use that agreement. On November 1, 2022, the Board of Supervisors approved Contract Agreement No. CTR059323 between Gila County and San Tan Ford Partners, LLC for the purchase of one (1) new 2023 Ford F-550 Super Duty XL 4x4 Chassis Cab. The contract expired on April 30, 2023. Due to the needed time to complete the project, the Public Works Department would like to extend the contract date through April 30, 2024.

Evaluation

Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC extends the term of the contract through April 30, 2024, due to the need for time to complete the project.

The vehicle mentioned in the agenda request will be needed for the Gila County General Services Globe Shop to be a better-suited and equipped vehicle to use for field repairs as well as making for a more effective emergency response vehicle. We would be replacing C-083, a 2001 Dodge 1 ton flatbed, which is 21 years of age with 55k miles. With the low mileage, C-083 will be re-purposed to the Buckhead Mesa Landfill, and B-028 a 2002 Chevrolet ½ Ton 4x4 Pickup with 120k will be turned in and sold at auction to prevent increasing the size of the fleet.

Conclusion

The Public Works Department Director wishes to execute Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC to extend the term of the contract through April 30, 2024, for the purchase of one (1) new Ford F-550 Super Duty XL 4x4 Chassis Cab.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC to extend the agreement to April 30, 2024, in the amount of $121,497.60 for the purchase of one (1) new 2023 Ford F-550 Super Duty XL 4x4 Chassis Cab as outlined in the specifications.

Suggested Motion

Approval of Amendment No. 1 to Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC to extend the contract through April 30, 2024.

Attachments
Amendment No 1 to Contract Agreement CTR059323
Contract Agreement CTR59323 with San Tan Ford Partners
State Contract_San Tan_CTR059323_Contract_Documents