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Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	04/02/2024
Submitted For:	Carl Melford	Submitted By:	Stephanie Chaidez, Contracts Administrator
Department:	Health & Emergency Management	Division:	Emergency Management
Fiscal Year:	FY2024 & FY2025	Budgeted?:	Yes
Contract Dates Begin & End:	06-01-2024 to 06-30-2025	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Authorization to Advertise Request for Proposals No. 030324 - Multi-Jurisdictional Hazard Mitigation Plan.

Background Information

The 2019 Multi-Jurisdictional Hazard Mitigation Plan was developed through multi-jurisdictional response partners to ensure that all community preparedness and response recommendations were met. The Multi-Jurisdictional Hazard Mitigation Plan ensures compliance with the Disaster Mitigation Act of 2000 that establishes requirements for local governments to meet eligibility requirements to receive federal funding for both pre-disaster and post-disaster mitigation project funding, a local government must have a FEMA approved Local Hazard Mitigation Plan written in accordance with Section 322 of the Act.

To maintain eligibility for the Federal Emergency Management Agency (FEMA) grants under the Hazard Mitigation Assistance program (HMA), the governing board for each participating jurisdiction is required to adopt this Multi-Jurisdictional Hazard Mitigation Plan by adopting a resolution. The resolutions from each participating jurisdiction (listed above) are attached for review.

Evaluation

This Plan is designed to help jurisdictions identify specific actions to reduce loss of life and property. It is not intended to help jurisdictions establish procedures to respond to disasters or replace an existing Emergency Operations Plan. The goal of hazard mitigation is to decrease the need for response as opposed to outlining a plan for responding to a disaster. Natural disasters cannot be prevented from occurring; however, it is the intent of the Multi-Jurisdictional Hazard Mitigation Plan to steadily lessen the impacts associated with future hazard events. This Plan presents comprehensive approaches to mitigation hazards that cross jurisdictional boundaries. It also includes appendices containing a detailed description of each jurisdiction (e.g., its history, economy, demographics, etc.), specific hazard information, and proposed mitigation strategies for implementation.

Conclusion

It is the intent of this solicitation to secure consultation services for the development of the 2024 Multi-Jurisdictional Hazard Mitigation Plan. The selected vendor will facilitate planning meetings with Gila County and all of its jurisdictional partners to gather valuable and relevant information and use the gathered information to develop the 2024 Multi-Jurisdictional Hazard mitigation Plan. The selected vendor will also see that the plans receives approval from the Arizona Department of Emergency and Military Affairs (DEMA) Emergency Management Division and the Federal Emergency Management Agency.

Recommendation

The Gila County Emergency Management Department recommends that the Board of Supervisors approve the advertisement for Request for Proposals No. 030324 - Multi-Jurisdictional Hazard Mitigation Plan.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 030324 - Multi-Jurisdictional Hazard Mitigation Plan. (Carl Melford)

Attachments
Request for Proposal No. 030324 Multi-Jurisdictional Hazard Mitigation Plan
Request to Advertise 030324