Agenda

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Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	04/19/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2022	Budgeted?:	Yes
Contract Dates Begin & End:	04-19-22 to 06-30-22	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award in response to Informal Bid Request No. 030222- Install Monitoring Well at Russell Gulch Landfill

Background Information

During Public Works' quarterly well monitoring and sampling at the Russell Gulch Landfill, we found out that one of our monitor wells had gone dry.

Evaluation

To stay in compliance with the Solid Waste Division of the Arizona Department of Environmental Quality (ADEQ), the County needs to drill a new monitoring well in the same general location.

A scope of work and proposal was prepared. On March 16, 2022, Informal Bid Request No. 030222 was sent to twelve drilling companies. Additionally, the proposal was also posted on the Dodge Construction Network and the County’s website.

Initially, the engineering construction estimate was to be below $47,000, so the Department did not request to advertise the project.

Conclusion

Of the twelve bidders, ten of them responded saying they were declining to bid due to other commitments. One didn’t respond at all. We did receive one bid from Excel Pump and Well Service.

Recommendation

To stay in compliance with ADEQ and meet the testing schedule, it is the recommendation of the Public Works Department Director on behalf of the Recycling and Landfill Division to accept the bid from Excel Pump and Well Service.

Suggested Motion

Information/Discussion/Action to award Contract No. 030222 to Excel Pump and Well Service in the amount of $57,970 for the construction of the Russell Gulch monitoring well in response to Informal Bid Request No. 030222. (Steve Sanders)

Attachments
Invitation for Bids No. 030222 with Award Contract
Addendum 1
Addendum 2
Sole Source Justification for Monitor Well