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Presentation 2. A.

Regular BOS Meeting

Meeting Date:	04/21/2020
Submitted For:	Mary Springer	Submitted By:	Maryn Belling, Budget Manager
Department:	Finance

Information

Request/Subject

Presentation of Gila County financial data as it compares to the fiscal year 2020 Gila County Budget and fiscal year 2019 year-to-date performance

Background Information

At the request of Chairman Cline and the other members of the Gila County Board of Supervisors, the Finance Department has analyzed year-to-date performance of both revenues and expenditures as compared to the 2020 Fiscal Year Budget. This report contains general fund fiscal data as of January 31, 2020.

Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts. We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons.

Evaluation

Monthly Review Process - Monthly the Budget Manager reviews the County-Wide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.

Ongoing Communication - This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances.

Conclusion

General Fund Revenue fiscal year-to-date at 2/29/2020 is at 57% of budget and a year-to-date decrease of $201,135.71 compared to 2/28/2019 because 2020 February's transactions for Excise and VLT were posted in March. General Fund Revenue fiscal-year-to-date at 3/31/2020 is at 61% of budget and $2,369,593.97 over 3/31/2019.

General Fund Expenditures fiscal year to date at 2/29/2020 are at 62% of budget and show an increase of $543,341.96 over 2/28/2019.

Recommendation

Presentation regarding Gila County financial data as of 2/29/2020 as it compares to the fiscal year 2020 Gila County Budget and fiscal year 2019 year-to-date performance.

Suggested Motion

Presentation regarding Gila County financial data as of 2/29/2020 as it compares to the fiscal year 2020 Gila County Budget and fiscal year 2019 year-to-date performance. (Maryn Belling)

Attachments
8 months ytd vs budget and 2019
2020 YTD General fund vs Budget