Agenda

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ARF- 4278

Regular Agenda Item 3. G.

Regular BOS Meeting

Meeting Date:	04/18/2017
Submitted For:	Michael Scannell
Submitted By:	Jacque Sanders, Asst. County Manager/Librarian
Department:	Deputy County Mgr/Library District

Information

Request/Subject

Appoint members to the Gila County Fair and Racing Commission to serve as lead governance structure at the Gila County Fairgrounds.

Background Information

The Gila County Fair and Racing Commission was established 50 years ago by the Board of Supervisors to assist with the governance of the Gila County Fairgrounds. The last formal action by the Board of Supervisors to appoint individuals to this Commission appears to have been in March 2002, according to a recent search of the official minutes of the Board of Supervisors. Given that it has been 15 years since appointments were last made, those terms have long since expired; however, those dedicated volunteers have continued in their appointed roles. In order to bring this Commission into compliance with current Gila County rules and standards regarding Board-appointed commissions, the Fair and Racing Commission members need to be formally re-appointed.

Evaluation

The Fairgrounds is a valuable asset in the community and the formal governance structure needs to be re-established and maintained in order to manage the Fairgrounds in a manner that results in the Fairgrounds becoming an economic development asset and one that showcases the facility to the residents and visitors to Gila County.

Conclusion

Re-appointing the Fair and Racing Commission helps preserve the community involvement in the Fairgrounds and will help to re-establish the formal organizational structure.

Recommendation

Staff recommends re-establishing the Fair and Racing Commission as the Board appointed Commission to coordinate activities and events that are important to the local area and preserve the purpose and mission of the Gila County Fairgrounds. Staff further recommends that this Commission agrees to comply with various requirements including meeting at least annually with the Board of Supervisors to report on their various activities and events, and create bylaws and work to become a legally recognized entity. State law requires that all official appointed committees and commissions conduct their meetings in accordance with the Open Meeting Law.

Suggested Motion

Information/Discussion/Action to formally establish the Fair and Racing Commission as a seven member board to assist in the governance of the Gila County Fairgrounds; appoint the following members: Bill Byrne, Chairman-April 18, 2017 through December 30, 2021; Christy Lavin, Secretary-April 18, 2017 through December 30, 2021; Melva Enders, Treasurer-April 18, 2017 through December 30, 2019; Andy Hetrick, Member-April 18, 2017 through December 30, 2019; Janet Cline, Member-April 18, 2017 through December 30, 2021; Floyd Livingood, Member- April 18, 2017 through December 30, 2021; Sherron Lavin, Past Chair-April 18, 2017 through December 30, 2019; and direct staff to work with the newly appointed members of the Fair and Racing Commission for the purpose of creating bylaws and seeking input relative to their vision for the future management of the Gila County Fairgrounds. (Michael Scannell)

Attachments
GC Fair and Racing Commission-List of Board of Directors