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ARF- 4260

Regular Agenda Item 3. F.

Regular BOS Meeting

Meeting Date:	04/18/2017
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2016-2017	Budgeted?:	Yes
Contract Dates Begin & End:	30 Calendar Days from Notice to Proceed	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Award Contract No. 020917-Forest Service Road No. 512-Asphalt Patching Project.

Background Information

At the February 21, 2017, Board of Supervisors' Regular Meeting, the Board approved a Request to Advertise for the Forest Service Road No. 512-Asphalt Patching Project.

The proposed work is located in the northern part of Gila County. The work consists of removing the existing asphalt and base material and replacing the removed section with a new three inch asphalt concrete section on top of a twelve inch aggregate base course at various locations on Forest Service Road No. 512 (near the Cherry Creek Bridge and in the Cherry Creek Hill Area). The total estimated quantity of area to be repaired is 915 square yards.

The road is identified in the Gila County Transportation Study as in need of pavement maintenance. The road is scheduled for a chip seal treatment in the upcoming chip seal season.

Invitation for Bids (IFB) No. 020917-Forest Service Road No. 512-Asphalt Patching Project was advertised in the Arizona Silver Belt newspaper on March 1, 2017, and March 8, 2017, with a bid due date of March 16, 2017.

Six Bids were received. Bid responses were opened on March 16, 2017, at 4:00 P.M., and evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding.

Evaluation

Select areas of Forest Service Road No. 512 have complete pavement failure and are in need of repair. This repair work needs to be done prior to the scheduled chip seal application.

IFB No. 020917 was advertised in the Arizona Silver Belt, the County approved newspaper. It was also emailed out to forty-four contractors, two construction publications (see attached Plan Holder List) and posted on the County website. Six bids were received.

Per the Time of Completion provision in the IFB, work shall be completed within thirty calendar days from the commencement date on the Notice to Proceed.

Conclusion

It is in the best interest of Gila County to repair the areas identified in this request prior to the chip seal application.

Recommendation

It is the recommendation of the Public Works and Finance Department Directors that the Board of Supervisors award a contract to Intermountain West for a bid amount of $69,540 in response to IFB No. 020917-Forest Service Road No. 512- Asphalt Patching Project. Intermountain West Civil Constructors, Inc. was the low bidder on IFB No. 020917.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 020917-Forest Service Road No. 512-Asphalt Patching Project; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bid. (Steve Sanders/James Menlove)

Attachments
Invitation for Bids No. 020917 - Forest Service Road No. 512 Asphalt Patching Project
Plan Holder List
Addendum No. 1
As Read Bid Results
Contract No. 020917-InterMountain West Civil Constructors, Inc.
Cactus Asphalt-Sealed Bid
Hatch Construction-Sealed Bid
Magnum Civil Constructors-Sealed Bid
Pima Paving-Sealed Bid
Roy Haught Excavating-Sealed Bid