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PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:

REGULAR MEETING - TUESDAY, APRIL 18, 2017 - 10:00 A.M.
 
             
1.   CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION
 
2.   PUBLIC HEARINGS:
 
A.   Information/Discussion/Action to adopt Order No. LL-17-01, a liquor license application submitted by Katie Lynn Parks for a new Series 12 Restaurant License at the Bandits Restaurant & The Dirty Cowboy Saloon located in Strawberry. Adopted
 
3.   REGULAR AGENDA ITEMS:
 
A.   Information/Discussion/Action to approve Intergovernmental Agreement No. 2017-01 between the Gila County Sheriff's Office and the National Park Service for law enforcement assistance at the Tonto National Monument for a performance period of four years after the date of final signature. (J. Adam Shepherd/Duane Hubbard) Tabled
 
B.   Information/Discussion/Action to approve Amendment No. 1 to Contract No. 092815 Document Scan Conversion for the Gila County Recorder's Office. (Sadie Jo Bingham/James Menlove) Approved
 
C.   Information/Discussion/Action to adopt Proclamation No. 2017-04 proclaiming April 2017 as Fair Housing Month in Gila County. (Malissa Buzan) Adopted
 
D.   Information/Discussion/Action to approve Amendment No. 3 to Contract No. 014-0444 between the Pinal-Gila Council for Senior Citizens (PGCSC), Area Agency on Aging, Region V,and the Gila County Community Services Division, Housing Services, whereby PGCSC will provide funding in the amount of $6,242 to be used for emergency minor home repair to eligible citizens residing in Gila County effective April 18, 2017, through June 30, 2017. (Malissa Buzan) Approved
 
E.   Information/Discussion/Action to accept or reject a Citizen’s Petition to begin the process to establish Forest Service Road 54A (lower Cherry Creek) as a Primitive Road. (Steve Sanders) Accepted
 
F.   Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 020917-Forest Service Road No. 512-Asphalt Patching Project; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bid. (Steve Sanders/James Menlove) Awarded
 
G.   Information/Discussion/Action to formally establish the Fair and Racing Commission as a seven member board to assist in the governance of the Gila County Fairgrounds; appoint the following members: Bill Byrne, Chairman-April 18, 2017 through December 30, 2021; Christy Lavin, Secretary-April 18, 2017 through December 30, 2021; Melva Enders, Treasurer-April 18, 2017 through December 30, 2019; Andy Hetrick, Member-April 18, 2017 through December 30, 2019; Janet Cline, Member-April 18, 2017 through December 30, 2021; Floyd Livingood, Member- April 18, 2017 through December 30, 2021; Sherron Lavin, Past Chair-April 18, 2017 through December 30, 2019; and direct staff to work with the newly appointed members of the Fair and Racing Commission for the purpose of creating bylaws and seeking input relative to their vision for the future management of the Gila County Fairgrounds. (Michael Scannell) Approved
 
H.   Information/Discussion/Action regarding premium rates in the Arizona Local Government Employee Benefit Trust for Gila County's employee insurance and benefit plans to be effective as of July 1, 2017, as follows: Adopt Schedule A - Employee Insurance Contributions FY 2018 (attached to the agenda item). (Jacque Sanders) Adopted
 
I.   Information/Discussion/Action to approve the sale of Assessor's tax parcel number 102-13-032-F to Gila County for $1 so that it can be used for a public purpose related to transportation or flood control pursuant to Arizona Revised Statute § 42-18303 (E); and authorize the Chairman's signature on the related Quit Claim Deed. (Steve Sanders) Approved
 
4.   CONSENT AGENDA ACTION ITEMS:  (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)
 
A.   Approval of Order No. LL-14-05-RTR, which is a Series 19-Application for a Remote Tasting Room submitted by Ray Stephens, Jr. for Trident Winery, whereby a remote tasting room will be established at 6373 Ruin Hill Loop, Pine, Arizona. Approved
 
B.   Approval of an Application for Extension of Premises/Patio Permit submitted by James Martin Escobar to temporarily extend the premises where liquor is permitted to be served at the Mi Familia Mexican Food, located in Pine, at an event to be held on May 5-6, 2017. Approved
 
C.   Approval of Amendment No. 3 to Funding Agreement No. 203-16 between the Arizona Department of Housing and the Gila County Division of Community Services, Housing Services, to amend the Budget and Request for Payment pages whereby funding from the Department of Energy has been decreased by a total amount of $34,500. Approved
 
D.   Approval of Amendment No. 2 to Request for Qualified Vendor Agreement No. DDD 710000 between the Arizona Department of Economic Security, Division of Developmental Disabilities (DDD), and Gila County d/b/a Gila County Employment and Special Training Department to allow for the continued provision of DDD services to eligible residents of Gila County, and remain in compliance with federal and state regulations and provisions of the Qualified Vendor Agreement. Approved
 
E.   Approval of the following precinct committeemen appointments as submitted by Gila County Republican Committee Chairman Gary Morris: Bernard George Wohlforth - Globe #2 precinct; Greg Barsness - Globe #4 precinct; and Jim Muhr - Payson #3 precinct. Approved
 
F.   Acknowledgment of the March 2017 monthly activity report submitted by the Payson Regional Constable's Office. Acknowledged
 
G.   Acknowledgment of the March 2017 monthly activity report submitted by the Clerk of the Superior Court's Office. Acknowledged
 
H.   Acknowledgment of the March 2017 monthly departmental activity report submitted by the Globe Regional Constable's Office. Acknowledged
 
I.   Acknowledgment of the March 2017 monthly activity report submitted by the Globe Regional Justice of the Peace's Office. Acknowledged
 
J.   Acknowledgment of the February 2017 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. Acknowledged
 
K.   Approval of the March 28, and April 4, 2017, Board of Supervisors' meeting minutes. Approved
 
L.   Acknowledgment of contracts under $50,000 which have been approved by the County Manager for the weeks of March 13, 2017, through March 17, 2017; and March 27, 2017, through March 31, 2017. Acknowledged
 
5.   CALL TO THE PUBLIC:  Call to the Public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. Comments Provided
 
6.   At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on information presented. Presented
 
7.   EXECUTIVE SESSION ITEMS:  (The Board of Supervisors may vote to go into executive session on one or all of the items listed in this section.  No action will be taken by the Board while in executive session.)
 
A.   Information/Discussion/Action to vote to go into executive session to receive legal advice from its attorney regarding its position in the United States of America V. ASARCO Consent Decree No. CV-15-2206-PHX-JZB, and instruct its attorney how to proceed pursuant to A.R.S. § 38-431.03(A)(3)-(4). If the Board does go into executive session, the County Attorney’s Office suggests that after the Regular Meeting has been reconvened, the Board vote to instruct the County Attorney’s Office to proceed as directed in executive session. Directed Staff
 
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)((3)
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING

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