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Regular Agenda Item 2. D.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Amendment No. 1 to Professional Services Contract No. 081723-Election Services and Maintenance Service with Elections Systems & Software |
| Background Information |
On October 3, 2023, the Board of Supervisors approved Professional Services Contract No. 081723 with Elections Systems & Software for election service and maintenance for the period beginning April 18, 2023, through April 17, 2024, with 3 one-year renewal options. The original contract was executed for a not to exceed without-written authorization amount of $52,520.66.
Elections Systems & Software partners with the Department of Homeland Security and is certified by the U.S. Election Assistance Commission. Elections Systems & Software is the provider of our existing equipment. Ongoing maintenance and service are necessary to remain in compliance with relevant regulations. |
| Evaluation |
| Amendment No. 1 to Professional Services Contract No. 081723 extends the term of the contract for an additional one-year term, from April 28, 2024, through April 17, 2025. The agreement includes scheduled maintenance of the equipment for optimal performance. A typical invoice is attached to the agenda item. |
| Conclusion |
| The Gila County Elections Department Director wishes to execute Amendment No. 1 to Professional Services Contract No. 081723- Election Services and Maintenance Service to extend the term of the contract for an additional year, from April 18, 2024, through April 17, 2025, for a total contract amount not to exceed $52,520.66. |
| Recommendation |
| The Gila County Elections Department Director recommends the approval of Amendment No. 1 to Professional Services Contract No. 081723 with Elections Systems & Software to extend the term of the contract for an additional year, from April 18, 2024, through April 17, 2025, for a total contract amount not to exceed $52,520.66. |
| Suggested Motion |
| Information/Discussion/Action to approve Amendment No. 1 to Professional Services Contract No. 081723 with Elections Systems & Software in the amount of $52,520.66, which extends the term of the contract for one additional year, from April 18, 2024, through April 17, 2025. (Eric Mariscal) |
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