Agenda

Back to Calendar Return

Regular Agenda Item 2. F.

Regular BOS Meeting

Meeting Date:	03/05/2024
Submitted For:	Homero Vela	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2024	Budgeted?:	Yes
Contract Dates Begin & End:	09-05-24	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Contract Award in response to Invitation for Bids No. 112023- Walnut Springs Blvd. Culvert Replacement.

Background Information

On January 2, 2024, the Board of Supervisors authorized the advertisement of Invitation for Bids (IFB) No. 112023-Walnut Springs Blvd. Walnut Canyon Culvert Replacement Project. The IFB was advertised in the Payson Roundup newspaper on January 9, 2024, and January 16, 2024. The bids were due on February 1, 2024 at 3:00 PM. There were five responses.

Evaluation

Sealed bids were accepted at the Gila County Finance Department through 3:00 PM on February 1, 2024. There were five competitive bids received in response to Invitation for Bids (IFB) No. 112023. The bids were opened at 3:00 P.M. on February 1, 20,24 and evaluated in accordance with A.R.S. 41-2533, Competitive Bidding.

HT4 met all bid specifications and offered a low bid price of $384,093.84.

Conclusion

Of the five bids received, HT4 was the lowest bid while remaining within the scope of the engineer's estimate. There were no red flags from Engineering on their submittal, and the unit price costs align relatively close to the state's estimates for each line item. Based on all this information, staff feels that HT4 is the best choice for the County on this project.

Recommendation

It is the recommendation of the Gila County Public Works Department Director to award the contract to HT4 in the amount of $384,093.84.

Suggested Motion

Information/Discussion/Action to review the bids submitted for Invitation for Bids No. 112023 - Walnut Springs Blvd. Culvert Replacement; award to the lowest, most responsive, responsible, and qualified bidder; and authorize the Chairman's signature on the award contract. (Alexander Kendrick)

Attachments
Invitation for Bids No. 112023 with Award Contract
As Read Bid Results
Arrow Indian Contractors-Sealed Bid
Falcone Brothers & Associates, Inc.-Sealed Bid
J. Banicki Construction, Inc.-Sealed Bid
Meridian Engineering Company-Sealed Bid
Addendum 1
Addendum 2
Addendum 3