Agenda

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Regular Agenda Item 2. I.

Regular BOS Meeting

Meeting Date:	03/05/2024
Submitted For:	David LaForge	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2024-2025	Budgeted?:	Yes
Contract Dates Begin & End:	06-30-24	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Contract Award in Response to Invitation for Bids No. 113023-Thirteen Various Models of New Ford Vehicles.

Background Information

On January 2, 2024, the Board of Supervisors authorized the advertisement of Invitation for Bids (IFB) No. 113023 – Thirteen Various Models of New Ford Vehicles. The IFB was advertised in the Payson Roundup newspaper on January 9, 2024, and January 16, 2024. IFB No. 113023 was emailed to ten contractors, and advertised on the Gila County website.

Evaluation

Sealed bids were accepted at the Gila County Finance Department through 11:00 AM on January 25, 2024. There were two competitive bids received in response to Invitation for Bids (IFB) No. 113023. The bids were opened at 11:00 AM January 25, 2024 and evaluated in accordance with A.R.S. 41-2533, Competitive Bidding.

San Tan Ford met all bid specifications and offered a low bid price of $626,356.49.

Conclusion

Of the two bids which were received, San Tan Ford was the lowest bid while fulfilling the specifications of each of the thirteen vehicles.

Recommendation

The Public Works Department Director and the General Services Manager recommend that the Board of Supervisors award a contract to San Tan Partners, LLC in the amount of $626,356.49.

Suggested Motion

Information/Discussion/Action to review the bids submitted for Invitation for Bids (IFB) No. 113023 - Thirteen Various Models of New Ford Vehicles; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (David LaForge)

Attachments
Invitation for Bids No. 113023 with Award Contract
KIG Vehicle Concepts-Sealed Bid