Agenda

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ARF- 7896

2. B.

Special BOS Meeting

Meeting Date:	03/28/2023
Submitted For:	Joseph Dickison
Submitted By:	Stephanie Chaidez, Contracts Administrator
Department:	Facilities and Land Management
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	4-8-2023 to 6-30-2023	Grant?:	Yes
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approval to use State Contract JOC No. CTR061840 with SJ Anderson Company to remodel Pleasant Valley Veterans Retreat.

Background Information

On September 6, 2022, the Gila County Board of Supervisors identified and approved the appropriation of $1,000,000 for the Pleasant Valley Veterans Retreat as one of its high priorities for the American Rescue Plan Act 2021 (ARPA) grant funds.

Site Description: Gila County has entered into a long-term lease of the Pleasant Valley Ranger District property, located at 154 S. Ranger Station Road in Young, AZ, for use as a veterans’ retreat and activities center.

The buildings located on the property are the original USFS (United States Forest Service) buildings installed in 1958-2001. Some major infrastructure components are outdated and need to be upgraded.

On March 7, 2023, Gila County Facilities Department and The SJ Anderson Company conducted a site visit/walk-thru and identified many issues and work to be completed before the site can be opened as a retreat to the public.

Work was identified by Facilities and SJ Anderson to include:

Comprehensive remodels of both Ranger House 1 and Ranger House 2
Barracks A and Barracks B.

These remodels include repairs to infrastructure such as electrical, mechanical, flooring, roofing, and paint. This will also include remodeling the kitchens and bathrooms.

Site work to RV Park and Recreational Park includes infrastructure repairs and improvements such as electrical, water, wastewater, access improvements, and installation of ramadas in the Recreational Park.

Evaluation

The SJ Anderson Company, a General Contractor, is a member of The State of Arizona Cooperative Contracts. Cooperative contracts are competitively bid and will give Gila County a competitive price and timely completion of a complex project.

The SJ Anderson Company will contract with Gila County in a JOC (Job Order Contract) to provide an organized and efficient completion of a multiple-building project consisting of remodeling and infrastructure repairs to Ranger Houses 1 and 2 and Barracks Houses A and B. This will also include repairs and improvements to the RV Park and the installation of ramadas in the Recreational Park.

Conclusion

Utilizing The SJ Anderson Company for the remodel of the Pleasant Valley Veterans Retreat in the amount of $1,627,478.64, Gila County can ensure that the complex, multi-building project at the Pleasant Valley Veterans’ Retreat can be completed in a timely manner at a competitive price by using a Job Order Contract through the State’s Cooperative Purchasing Contracts.

Recommendation

The Facilities Manager recommends that the Board of Supervisors approve the use of the State of Arizona Procurement Office Contract No. CTR061840 with The SJ Anderson Company to remodel the Pleasant Valley Veterans Retreat.

Suggested Motion

Information/Discussion/Action to approve the use of the State of Arizona Procurement Office Contract No. CTR0161840 with The SJ Anderson Company in the amount of $1,627,478.64 for the remodel of the Pleasant Valley Veterans Retreat. (Joseph Dickison)

Attachments
PVVR Remodel Contract