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Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	03/15/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2022-2023	Budgeted?:	Yes
Contract Dates Begin & End:	03-15-2022 to 05-05-2023	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Approval to use State Contract No. ADSPO18-207044 with JE Fuller Hydrology & Geomorphology, for flood Mitigation design finalizing plans, specs, and bid packages for three Natural Resources Conservation Service (NRCS) Bush Fire projects in Tonto Basin.

Background Information

Gila County, JE Fuller and Associates along with the NRCS identified three projects that meet the criteria for funding through the Emergency Watershed Protection (EWP) program. Those areas are Butcher Hook, Landing Wash, and Sycamore Creek.

NRCS has agreed to fund the construction of the projects. Prior to construction plans, specifications, and bid documents need to be prepared for each project.

Using the State Contract No. ADSPO18-207044 JE Fuller has proposed a final design package for the three chosen NRCS projects which is what is being presented in this meeting.

Evaluation

JE Fuller has already developed 15% plans for the projects. This will allow them to continue working on the plans to develop a complete set for each project. DFFM has provided funds for the 15% set of plans. A request has been submitted to DFFM asking them to pay for the final plans, specs, and bid documents.

Conclusion

There are deadlines associated with the NRCS funds that will need to be met. To meet those deadlines, we need to continue moving forward with the development of plans, specs, and bid documents for the three projects. The estimated schedule to advertise for construction is the end of August 2022.

Recommendation

The Public Works staff recommends that the Board of Supervisors approve the use of Arizona State Procurement Contract with JE Fuller/Hydrology & Geomorphology, Inc. to complete the final design and develop construction and bid documents for flood mitigation solutions in the three areas in Tonto Basin approved by NRCS.

Suggested Motion

Information/Discussion/Action to approve the use of Arizona State Procurement Contract No. ADSPO18-207044 with JE Fuller/Hydrology & Geomorphology, Inc. in the amount of $165,528 to complete the designs and develop flood mitigation bid documents for the three high priority flood projects approved by Natural Resources Conservation Service in the Bush Fire burn scar. (Steve Sanders)

Attachments
Contract No. ADSPO18-207044
JE Fuller Proposal
State Contract Amendment
State Contract