Agenda

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Regular Agenda Item 4. E.

Regular BOS Meeting

Meeting Date:	03/15/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2022	Budgeted?:	Yes
Contract Dates Begin & End:	03-15-22 to 06-30-22	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award in Response to Invitation for Bids No. 120721-2-Three (3) New 2022 Ford Expedition 4 Dr XL, 4x4 SSVs.

Background Information

On January 4, 2022, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 120721-2-Three (3) New 2022 Ford Expedition 4 Dr XL, 4x4 SSVs.

Invitation for Bids No. 120721-2 was advertised in the Arizona Silver Belt on January 12, 2022, and January 19, 2022.

The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for the Sheriff's Office for Patrol use. These vehicles will replace units B-104, B-155, and B-156 that is costing a lot of money in repairs and fuel and are at or above 200,000 miles and/or exceed two or more requirements for vehicle replacement as supported by Agile Fleet Data and current General Services Fleet Division Vehicle Replacement Plan data. Vehicles B-104, B-155, and B-156 will be disposed of at auction to not increase the size of the fleet.

Evaluation

Sealed bids were accepted at the Gila County Finance Department through 2:00 P.M., MST, On February 2, 2022. The Finance Department received competitive bids from two vendors in response to Invitation for Bids No. 120721-2.

McSpadden Ford met all bid specifications and offered the low bid price at $216,246.21.

Conclusion

The vehicles that will be purchased with this contract will be used by the Sheriff’s Office Patrol to replace older vehicles that have met the requirements of the County and have exceeded the recommended replacement intervals.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors award a contract to McSpadden Ford, Inc. in the amount of $216,246.21 in response to Invitation for Bids No. 120721-2 for the purchase of three (3) New 2022 Ford Expedition 4 Dr XL, 4x4, SSVs for the Sheriff's Office for Patrol use, with installed equipment as outlined in the McSpadden Ford proposal.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 120721-2 to purchase three (3) new 2022 Ford Expedition 4Dr XL, 4x4 SSVs; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Steve Sanders)

Attachments
Invitation for Bids no. 120721-2 with Award Contract
As Read Bid Results
San Tan Ford-Sealed Bid