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Regular Agenda Item 2. M.

Regular BOS Meeting

Meeting Date:	03/01/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2022	Budgeted?:	Yes
Contract Dates Begin & End:	03-01-22 to 08-31-22	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Approval to use City of Tucson OMNIA Contract No. 161534 with Empire Southwest to Purchase 2022 Caterpillar 938M Wheel Loader

Background Information

Buckhead Mesa Recycle Landfill Caterpillar Loader #I-006 is a 2009 928HZ Wheel Loader purchased in 2010 for $103,900. The machine has 12,444 hours at an average of 80 hours a month. The maintenance repair costs total $167,995 for the life-to-date. This machine may be auctioned off in FY2023 once we acquire another loader for the Russell Gulch Landfill. We would like to keep one extra loader on hand due to the nature of the landfill work and the costly downtime. This will have to be done by eliminating another piece of equipment so as not to increase the amount of the fleet.

Evaluation

The Loader I-006 has outlived its usefulness and Public Works is requesting a replacement using the OMNIA Contract 161534, a cooperative with the City of Tucson. The amount quoted through Empire Southwest is $279,591.79 and the amount is budgeted for this fiscal year. The previous Landfill Manager had programmed in two dozers specifically built for use at landfills. However, the need is far greater for loaders than for dozers.

Conclusion

Using the cooperative contract at this time will save Gila County from patching the old machine and spending more money. The new machine will have a warranty of 7 years or 7000 hours with 12 months of Empire Machinery travel coverage. Some components are excluded, but not the Powertrain, specific hydraulic system parts, and components. Hydraulic components are associated with steering and implement control.

Recommendation

The Public Works Department Director recommends that the Caterpillar I-006 2009 be replaced by a new 2022 Caterpillar 938M Wheel loader purchased using a cooperative discount OMNIA Contract #161534 City of Tucson price of $279,591.79 in this fiscal year.

Suggested Motion

Information/Discussion/Action to approve the purchase of a 2022 Caterpillar 938M Wheel Loader from Empire Machinery for $279,591.79 using the cooperative City of Tucson OMNIA Contract #161534. (Steve Sanders)

Attachments
Omnia Contract Agreement No. 161534
Empire Cat Proposal
Amendment 5 City of Tucson Omnia 161534