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  Regular Agenda Item     4. D.    
Regular BOS Meeting
Meeting Date: 03/24/2020  
Submitted For: Robert Hickman Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2020 Budgeted?: Yes
Contract Dates
Begin & End:
08-31-20 Grant?: No
Matching
Requirement?:
Yes
Fund?: New

Information
Request/Subject
Contract Award Regarding Request For Quotes (RFQ) No. 012220- Roof Construction-Payson Health NAPA.
Background Information
Gila County owns a building located at 110 W. Main Street in Payson. The building is currently being renovated to house the northern Gila County Health and Animal Control Services.

The existing roof system was site built and in poor condition.  A structural evaluation has been done and it was determined that repairing the existing truss system would not be cost-effective.

On January 22, 2020, Request for Quotes No. 012220 was emailed to twelve contractors; there were four responses. The bids were opened at 11:00 A.M. on February 6, 2020, and evaluated in accordance with A.R.S.§ 41-2533-Competitive Bidding.
Evaluation
The roof system needs to be replaced and nine contractors were solicited by the Gila County Procurement Department to replace the existing roof system. Amon and Son Construction LLC was the lowest bidder at $58,289 for installation of the new roof system with metal roof option included.
Conclusion
Constructing a new roof system utilizing the metal roof option will enhance the appearance and increase the longevity of the building.
Recommendation
Staff recommends that the Board of Supervisors award a contract to Amon and Son Construction LLC in the amount of $58,289 to construct the roof system for the northern Gila County Health and Animal Control Services building at 110 W. Main Street in Payson.
Suggested Motion
Information/Discussion/Action to review all bids submitted for Request for Quotes No. 012220-Roof Construction-Payson Health NAPA; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Mary Springer)

Attachments
Service Agreement No. 012220
Amon & Sons Construction-Bid
Amon & Sons Construction Bid #1
Amon & Sons Construction Bid #2
LAP Contracting-Bid
Quote Tabulation
Bid Results

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